Executive Producer

New York City, New York /
Mek Studios /
Who We Are

We are Mekanism.

We are a fiercely independent ad agency that blends creativity and performance to build great brands. We call this approach Soul + Science. With offices in San Francisco, New York, Chicago and Seattle, we serve as collaborative business partners to some of the world’s best brands including Peloton, Ben & Jerry’s, Jose Cuervo, eos, Alaska Airlines, Charles Schwab and OkCupid, among others.

Being a Mekanista requires a rare combination of being a weird, fearless and wonderful person who enjoys birthday cakes, well behaved dogs, and shared sensibility of family, respect and not taking ourselves too seriously.

Mekanism has been named to Ad Age’s A-List and twice to their Best Places to Work list. Most recently, Mekanism was named Independent Agency of the Year by The Drum and a Top 10 Most Effective Independent Agency in the US by the Effie Index. We have been profiled by The New York Times, Fast Company and ABC’s Nightline. Our campaign methodologies are studied by Harvard Business School.

Overall Purpose:
The Executive Producer is a key, senior member of the integrated Production Department, managing production teams, running the most-complex of productions, and working closely with creative and executional teams to meet and exceed performance targets. They foster a positive work environment and serve as a model of professionalism and a reflection of the agency’s personality and culture.   

This individual plays a key role by overseeing the production for one or more important accounts, supervising/managing/delegating to mid- and junior-level producers and freelance members of the production team on his/her projects They ensure that all production partner companies and individuals are collectively aligned to ensure milestones are met and deliverables are executed on time, on budget, at the highest possible quality. In addition, the Executive Producer works with the agency’s Finance department to manage production job finances. 

The Executive Producer is responsible for managing multiple projects efficiently and is expected to effectively deploy Mekanism’s production processes and toolset across all his/her projects, and be a contributor in initiatives to establish and evolve them. The role requires very strong team and business management skills including: effective team management, communication, scheduling and scoping. In addition, the role requires 9+ years direct experience in live action, post, animation and/or digital production and a track record of delivering successful projects.

Key Areas of Responsibility:
Responsibilities include, but are not limited to:
Employ agency and client processes and policies throughout the project lifespan, from kick-off to wrap. Lead production team members in following these processes and policies.
Proactively shepherd the production process throughout its duration, ensuring that all productions meet the creative standards of the agency.
Develop scope of work (SOW) documents, production estimates and production schedules. 
Manage any 3rd party production partners: negotiating fees, rates and contracts.
Track project statuses, timelines and budgets to help ensure a successful project all around. 
Ensure communications are clear, concise, documented and delivered to the relevant agency team and to clients.
Carry out resource allocation on an individual project basis to ensure staff and freelancers are allocated appropriately for the project’s needs.
Attend and participate in all departmental and staff meetings.
Support the Head of Production collaboratively in department management on an as-needed basis.
Help ensure project team’s time-tracking compliance.
Provide input and recommendations to the Head of Production, producer team and brand teams about improvements to agency and client production processes.
Practice active and timely communications as a risk-mitigation strategy. 
Help ensure Quality Assurance is carried out on all deliverables. 
Maintain confidentiality of sensitive company and client information.
Carry out additional, unanticipated supplemental, strategic tasks as required.
Continually improve upon his/her own skills and knowledge base.