Senior Client Finance Manager

West Coast /
Finance /
Who We Are:

We are a fiercely independent ad agency that blends creativity and performance to build great brands. We call this approach Soul + Science. With offices in San Francisco, New York, Chicago and Seattle, we serve as collaborative business partners to some of the world’s best brands including Peloton, Ben & Jerry’s, Jose Cuervo, eos, Alaska Airlines, Charles Schwab and OkCupid, among others.

Being a Mekanista requires a rare combination of being a weird, fearless and wonderful person who enjoys birthday cakes, well behaved dogs, and shared sensibility of family, respect and not taking ourselves too seriously.

Mekanism has been named to Ad Age’s A-List and twice to their Best Places to Work list. Most recently, Mekanism was named Independent Agency of the Year by The Drum and a Top 10 Most Effective Independent Agency in the US by the Effie Index. We have been profiled by The New York Times, Fast Company and ABC’s Nightline. Our campaign methodologies are studied by Harvard Business School.

Role

Senior Client Finance Manager will work closely with the Associate Director of Client Finance and other members of the Finance team to ensure accurate processing and analyzing of the accounting information. As a member of the Finance team, Senior Client Finance Manager participates in and supports team workflow and initiatives to help ensure quality of information and continuous improvement of the function overall.

Responsibilities

Senior Client Finance:
- Prepare client invoices and backup reports
- Respond to client inquiries with respect to billing, backup or payments
- Liaise with staff to obtain approvals and information for client accounting
- Conduct monthly WIP review meetings with the Brand Team and Production
- Maintain client finance files on job jacket and google drive
- Support Brand Team with scoping templates
- Support preparation of reporting and analysis for brand management
- Manage quarterly client project reconciliations
-Assist Brand Management and Associate Director of Client Finance in periodic forecasts of time/labor & pricing of scopes of work

General Finance:
- Accounting system maintenance, support and training
- Manage WIP Aging and Revenue Accrual
- Timesheet collection and Utilization reporting
- Support Associate Director of Client Finance to ensure a clean and timely month end close and with year end review
- Support Associate Director of Client Finance with special projects and workflow process improvements
- Month end Accounts Receivable reconciliation

Requirements
- College Degree, BA/BS in Business with an emphasis in Accounting
- At least 5 years prior experience in billings/ media billings / general accounting area
- Experience working in an advertising agency and/or client finance services is preferred
- Experience with ASC 606
- Experience with client contracts
- Must be PC proficient and able to thrive in a fast -pace setting 
- Experience with enterprise level accounting system
- Must have intermediate to advanced experience with Microsoft Excel
- Strong verbal and written communication skills
- Strong interpersonal skills required
- Ability to multi-task, work under pressure and meet deadlines required