Business Affairs Coordinator

New York City, New York /
Mek Studios /

Who We Are:
We are a fiercely independent ad agency that blends creativity and performance to build great brands. We call this approach Soul + Science. With offices in San Francisco, New York, Chicago and Seattle, we serve as collaborative business partners to some of the world’s best brands including Peloton, Ben & Jerry’s, Jose Cuervo, eos, Alaska Airlines, Charles Schwab and OkCupid, among others.

Being a Mekanista requires a rare combination of being a weird, fearless and wonderful person who enjoys birthday cakes, well behaved dogs, and shared sensibility of family, respect and not taking ourselves too seriously.

Mekanism has been named to Ad Age’s A-List and twice to their Best Places to Work list. Most recently, Mekanism was named Independent Agency of the Year by The Drum and a Top 10 Most Effective Independent Agency in the US by the Effie Index. We have been profiled by The New York Times, Fast Company and ABC’s Nightline. Our campaign methodologies are studied by Harvard Business School.

The Business Affairs Coordinator will support the BA & Talent Managers, as well as oversee trafficking & clearance operations. They will partner with Producers & Brand Management to ensure the accuracy of talent payments and processing of vendor invoices.  This person is organized, detail-oriented and self-sufficient.  They enjoy collaboration and stay cool under pressure.

Job Responsibilities:
Create and organize all ISCIs & Ad-IDs.
Create and maintain a Deliverables Tracker and Talent Tracker for each campaign.
Help manage production timelines to meet shipping deadlines.
Provide proper specs for all deliverables, including social needs.
Coordinate element collection at the completion of each campaign.
Confer with media teams and Brand Management for proper creative rotations and flight details.
Review scripts and rough cuts for any station concerns and liaise with Networks to secure clearance.
Ensure all deliverables are trafficked on time and correctly & final spots are archived.
Enter all agency estimates into internal financial system.
Cut POs, process invoices and file appropriately.
Review executed talent contracts.
Create Session Reports and Completion Reports.
Assist BA & Talent Managers with media plans/flight dates for all assets to ensure proper talent payments & assist with SAG claims/audits

Bachelor’s degree (B.A.) from a four-year college or university OR Four or more years of related work experience and/or training.
Excellent oral and written communication skills. 
Experience handling broadcast traffic & clearance is a plus