Records Clerk (deployed)

Duke Field, Florida
C-146A
Full-time
Must possess an Active Secret Clearance to apply

ESSENTIAL FUNCTIONS:

    • Keeps records of usage and time intervals between inspection, inspection projections, and maintenance of designated airplane parts
    • Compiles data from flight schedules, aircraft records, including historical records, and computes and posts amount of time airplanes and individual parts are in use daily; includes the tracking of TBO and inspection intervals of aircraft components as well as posting in historical/status records, as appropriate, of completed component inspection/repair/replacement
    • Maintains electronic database or card file for individual parts with notations of time used and facts taken from inspection records
    • Notifies Director of Maintenance (DoM), IA, and A&P mechanics when components, system, and aircraft approach date/time for inspection/TBO, including accumulated time
    • Coordinates with logistics organization to ensure replacement parts, kits, and other material are on hand when TBO/inspection interval arrives in order to minimize aircraft downtime
    • Records work notations onto inspection report and discrepancy reports forms as applicable
    • Prepares reports on schedule delays caused by mechanical difficulties to be filed with appropriate organization(s)
    • Maintains/reports contract related metrics and other metrics used for managing the program/project
    • Reports on amounts of consumables (POL) used daily
    • Ensures historical data is accurate and in accordance with prescribed guidelines and verifies that all data for the final analytical investigation report is in the completed work package
    • Answers inquiries from available historical and/or statistical files relating to aircraft and/or component failures
    • Sets up and maintains a variety of analytical investigations statistical and historical files as outlined by office procedures
    • Assists in answering telephone, takes messages, gives general information to customers, as required
    • Operates a personal computer terminal with a visual display unit and printer. Works with the M3 system - coordinates maintenance actions with the Logistical organization and BSI system
    • Performs routine data entry and query functions to call up coded information/data from the assigned database(s)
    • Queries the automated systems, enters standard codes, dates, commands, and makes adjustments/corrections, and inputs similar information to respond to computer generated prompts
    • Uses functional workstation instruction manual for such functions as sign-on and sign-off the system, correct error conditions, locate appropriate files, and similar tasks
    • Prepares standard and recurring reports and obtains data from files or data bases as requested
    • Makes distribution of reports, historical and/or statistical packages to requesting activities, attaching backup material, and assuring all procedures are met
    • Update and edit spreadsheet to provide statistics
    • Train other persons in records keeping processes and procedures

    • Minimum physical requirements to perform all duties and responsibilities, as defined by management

      Job descriptions are meant as summary only. They do not necessarily reflect all duties and responsibilities of a position.

      ADDITIONAL RESPONSIBILITIES INCLUDE:

      Must be on time to work each day and prepared to work scheduled work hours, other duties as assigned

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

    • High School Diploma. Relevant work experience may substitute for required education.
    • Experience with the M3 system & BSI systems a plus.
    • Experience working with MS Word, Excel, PowerPoint.
    • Experience maintaining database systems including both electronic and hardcopy filing systems.
    • Knowledge of standard office policies & procedures.
    • Knowledge & ability to operate office equipment including e-mail, fax, copy machines.
    • Ability to operate a personal computer terminal with a visual display unit and printer.
    • Teamwork and communication skills to ensure coordination of maintenance actions within organization.
    • Experience creating, working, and manipulating various spreadsheets including MS Excel.
    • Excellent computer skills including skills in database management & record keeping.
    • Skilled in word processing/typing.
    • Military aircraft records keeping background preferred
Deployed Position, based out of Duke Field, Florida

NOTE: Aircraft will be the C-146A Wolfhound (Dornier 328).

Must possess and maintain an Active Secret Clearance.

COMPLIANCE RESPONSIBILITIES:

Responsible for thoughtful adherence to all Merlin Global Services Policies, Procedures, and Compliance regulations (internal and external)

NOTE:

Merlin Global Services is an Equal Opportunity Employer
– Minority / Female / Disability / Veteran, or any other protected status
pursuant to applicable local, state or federal law, ordinance or regulation.