Executive Support Associate
180 N Stetson Ave Ste 600-1, Chicago, IL 60601
General Admin /
Full-time /
Hybrid
Are you ready to join a passionate community of people who are changing how health care is delivered? A place where you will find a career you love while truly making a difference building healthier communities. If this sounds like you, we would love to have you apply as Executive Team Associate, with Medical Home Network!
Since 2009, Medical Home Network (MHN) has partnered with Federally Qualified Health Centers (FQHCs) nationwide to transform care in the safety net, reduce health disparities, and build healthier communities. A mission-driven public benefit corporation, MHN helps FQHCs succeed in value-based care through technology, care model innovation, and strong partnerships. Our proven approach delivers leading health outcomes, lower costs, and elevated quality performance. We’re expanding our reach and impact to help more FQHCs enhance care for their patients. Modern Healthcare has named MHN one of the Best Places to Work in Healthcare for four years running (2021–2024). MHN was recently recognized as a Great Place to Work in 2025.
THE OPPORTUNITY:
The Executive Team Associate will provide high-level administrative support to our C-Suite and senior leaders. This role blends traditional executive assistant responsibilities with event coordination, travel management, office administration, and special projects. The ideal candidate is proactive and highly organized, they thrive in a fast-paced, professional environment and can anticipate the needs of the leadership team to ensure smooth day-to-day operations.
THE PERKS
- Fun, challenging, and collaborative work environment with passionate colleagues that care deeply about healthcare delivery.
- Recognized as One of the Best Places to Work in Healthcare by Modern Healthcare.
- Competitive benefits programs including Medical, Vision, Dental, HSA, FSA, and 401k.
- Fitness reimbursement, commuter benefits, and tuition assistance.
- Great work life benefits- Paid time off, sick time, and 12 paid holidays.
- This individual must be local to Chicago with the ability to work onsite several days per week and adjust their schedule as needed.
WHAT YOU CAN LOOK FORWARD TO:
- Manage complex calendars for the leadership team, including scheduling internal and external meetings.
- Arrange domestic travel, including flights, accommodations, ground transportation, and detailed itineraries.
- Coordinate logistics for conferences, including registrations, travel, accommodations, and materials.
- Assist in the planning and coordination of internal and external events, including networking happy hours, leadership offsites, and client gatherings.
- Serve as a professional point of contact for internal and external stakeholders on behalf of the C-Suite.
- Support the Chief of Staff with meeting, board, and presentation preparation, including materials, logistics, and cross-functional coordination as needed.
- Prepare and process expense reports, documents, presentations, and meeting materials.
- Support the Office Manager with duties as needed, including serving as backup during absences or peak time including covering the front desk at the MHN office
- Serve as a point of contact for vendors or visitors on an as-needed basis.
- Perform other general office tasks to ensure smooth daily operations.
- Flexibly adjust work location and hours to meet business needs, with increased onsite presence during events, meetings, and busy periods.
WHAT YOU’LL NEED TO SUCCEED:
- 3+ years of executive-level administrative support experience; C-Suite experience preferred.
- Experience booking travel and coordinating corporate events or conferences.
- Proven ability to manage multiple priorities and deadlines in a dynamic environment.
- Exceptional organizational and time management skills with strong attention to detail.
- Professional communication skills—both written and verbal.
- Proficiency with Microsoft Office Suite and/or Google Workspace.
- Ability to exercise sound judgment, professionalism, and maintain discretion and confidentiality when handling sensitive material and information.
- Degree or equivalent work experience.
- Local to Chicago with the ability to work onsite several days per week and adjust schedule as needed.
Medical Home Network is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
