Document Control Technician I/II
Chicago, Illinois
Civil-Transportation – Construction Management /
Full Time /
Hybrid
Join a project-focused team that plays a vital role in the success of major infrastructure initiatives. As a Document Control Technician, you will be responsible for managing and organizing project documentation, ensuring accuracy, accessibility, and compliance throughout all phases of construction. Your work will support a collaborative environment that includes clients, contractors, and the Construction Management/Resident Engineering team.
In this role, you will handle both digital and hard-copy documentation, assisting in the tracking, distribution, and archiving of technical submittals, RFIs, daily reports, drawings, and other construction-related documents. You’ll serve as a key point of support to the Construction Manager (CM) and Resident Engineer (RE), helping observe, record, and maintain thorough documentation of on-site activities and contractor progress.
This is a great opportunity for someone who is detail-oriented, highly organized, and looking to grow in the field of construction management and engineering. You’ll gain hands-on experience supporting large-scale public infrastructure projects, while contributing to efficient project delivery and compliance with quality standards.
What you will do:
- Develop and maintain technical documents, including engineering reports, project proposals, operation manuals, and specifications for transportation projects
- Review, organize, and maintain daily, weekly, and monthly documents to ensure regulatory and industry standards
- Ensure all documentation aligns with federal, state, and local transportation regulations and guidelines
- Review and approval of invoices and payment applications which may include final payment
- Manage digital and physical files, ensuring easy access and retrieval
- Collaborate with engineers, project managers, and stakeholders to gather detailed and accurate information for documentation
- Review and archive project closeout documentation
- Utilize document management software to streamline workflow and improve efficiency
- Support administrative tasks related to construction project documentation
Who you are:
- Proficient in Microsoft Office Suite
- Will have earned or is working towards completion of the IDOT Documentation of Contract Quantities Certification
- Knowledge of P6/ Primavera, Project Wise, E-builder or other project management software
- Knowledge of InDesign Adobe Acrobat, Adobe Photoshop, and Visio or other designing software
- Strong, documented skills in areas of organization, problem-solving and personal interactions
- Ability to learn new software quickly
- Self-motivated
- Follow direction and pay close attention to detail
- Complete assignments on time and accurately
- Meet client demands with thoroughness and prompt follow-up
- Deal effectively with rapidly changing priorities and deadlines
- Constant communication to keep people informed and tracking and distributing documents
- Well organized and highly proactive individual to take charge on supporting leadership day to day
Your background:
- Bachelor degree in a technical or construction related field OR in lieu of degree four years of technical document/data management/construction management experience
- In addition to above, must have a minimum of 3 years of technical document/data management/construction management experience
- Valid Driver’s License
At Milhouse, we’re more than just a place to work — we’re a place to grow, thrive, and be celebrated. Here’s how we invest in you:
- Medical, Dental & Vision Coverage – Reach out to learn how your deductible could be covered 100% through Garner Health!
- Company Sponsored Life Insurance and Short-Term Disability – We’ve got your back when life takes unexpected turns.
- Voluntary Coverages – Take control of your well-being with added coverage options.
- Discounted Gym Membership – Stay active with wellness options that support your fitness goals.
- Competitive Base Salary – Earn what you're worth in a performance-driven culture.
- 401(k) Retirement Plan – Build your future with confidence.
- Professional Development Incentives – Get rewarded for growing your skills — including bonuses for earning your P.E. License.
- Milhouse University (Cross-Functional Training) – Expand your expertise with internal training built to elevate your career and receive PDH credits for applicable training towards professional engineering licenses, etc..
- Employee Education & Development Program – Tuition assistance and learning opportunities to keep you moving forward.
- Generous PTO + Paid Holidays – Rest, recharge, and enjoy the moments that matter most.
- Paid Parental Leave – Bond with your new arrival — and yes, we’ll even cover a year of diapers!
- Extracurricular Sports Teams – Join our summer Volleyball and Softball squads for fun off the clock.
- Employee Recognition Program – Be celebrated for the impact you make.
- Employee Referral Bonus – Bring great people on board and get paid for it.
- Transit Benefits Program – Save on your daily commute.
- Charitable Events and Activities offered through non-profit affiliate – Milhouse Charities.
$61,000 - $80,600 a year
The actual base pay depends upon many factors, such as education, experience, and skills. The base pay range is subject to change and may be modified in the future.
While we provide a range, we'd love to hear from you if you are in or outside of this range as we are always looking to cater roles to the Talent we find!
Milhouse is a pay transparency non-discrimination organization committed to fostering an inclusive and equitable workplace. We ensure that all employees are compensated fairly and without bias, in accordance with applicable laws and regulations. In compliance with the Illinois Equal Pay Act, effective January 1, 2025, we include pay scales and benefits in all job postings and ensure that all promotion opportunities are communicated to current employees within 14 days of external postings. Additionally, we participate in E-Verify to confirm employment eligibility and uphold compliance with federal requirements.
Why Join the Civil Team? Here's why:
If you are looking to join an energetic and growing department, then the Milhouse Civil team might be the perfect fit for you. Beyond exciting Architectural, Transportation, Site Civil, and Structural project opportunities of all sizes and complexities, the Civil team also holds monthly team lunches and quarterly socials. We want to ensure that all our team members are engaged and maintaining the work life balance that is necessary to maximize their potential. If this sounds like a fit for you, then apply today!
Here's a little information on Milhouse Engineering and Construction, Inc.:
Milhouse Engineering and Construction, Inc. was founded in 2001 with the goal of building the best engineering company in the country. It was based on the belief that if we hired great people, fueled their passion while challenging them to excel, and maintained a laser focus on the needs of your clients, success would come- and so it has. Our portfolio of successful projects continues to grow, our family of highly satisfied clients continues to expand, and our staff just gets better and better.
We are a unique, Chicago-based firm whose collective passion, vision and expertise has led to phenomenal growth! With more than 500+ talented professionals and offices across the globe, Milhouse offers a dynamic work environment where there is no limit to what you can achieve if you are willing to go after it.
Our people are the cornerstone of our organization, and key to our success. Join a remarkably talented team that shares a passion for what they do and a vision for improving communities around the world through innovative engineering and construction. Click here to see who we are, and how our people drive our culture each & every day.
Click here to see all of our awards and how many times we've won Chicago’s 101 Best & Brightest Companies to Work For!
Important Notice to US Applicants
Milhouse Engineering and Construction, Inc. is an at-will employer.
We are an Equal Opportunity Employer.
