Office Manager/EA

Melbourne, Victoria /
Operations /
/ On-site
Want to challenge yourself at a high-growth startup and make a difference to people's lives? Join as our Office Manager & Executive Assistant. We've already helped thousands of people with our innovative and accessible digital therapeutic products — now we're looking for an Office Manager & Executive Assistant to join us to give the entire team extra leverage in our next stage of growth.

Why we exist

We're on a mission to unlock the power of the mind in healthcare.

The control centre of the body, your mind influences everything from temperature regulation to pain perception and emotional control, yet it's often overlooked by the healthcare system.

We're going to change that.

At Mindset Health, we're building hypnosis-based digital therapeutics (therapy apps) to help a billion people improve their health with their minds. Many misconceptions surround hypnosis, but there's extensive and robust evidence showing it's a powerful but underused therapeutic tool [1].

Think guided meditation, but developed by doctors and focused on health outcomes.

We’re combining the best therapeutic approaches with the best technology to change how people manage their health forever.

In just a few years, we've already helped 100,000+ people with Irritable Bowel Syndrome, menopause and smoking addiction (with Nerva, Evia & Finito), have a team of 30 people and have raised tens of millions of dollars from world-leading investors, including King River, Y Combinator, James Beshara, Fifty Years, Giant Leap, Alberts and the Mr Yum & Linktree founders.

Now we're building out our team of Australia's best to help millions of people, and we're looking for the first person to join our People team to attract exceptional people and support them in pursuing outsized impacts.

What you'll be doing

    • Help to schedule meetings internally and externally, including interviews
    • Ensuring the office is secure, clean, and organised, and creating a welcoming environment for the team.
    • Help ideate, organise and coordinate team events
    • Liaise with office vendors, service providers, building management, and other 3rd parties to ensure smooth-running operations
    • Coordination of travel arrangements, including flights, accom, visa’s etc
    • Ensuring the office is stocked with food, drinks and other office supplies
    • Organising birthday cards for team members
    • Catering & meeting room organisation
    • Assisting in new starter onboarding, including ordering devices and providing swag
    • Assisting with the preparation of reports, presentations, and other materials
    • Implementing and maintaining office policies and procedures to ensure efficient office operations
    • Monitoring and managing the office budget, including invoicing, expense tracking and reporting
    • Supporting senior management with research and project management
    • Assisting in social media support

Who we're looking for

    • Excellent organisational skills with attention to details
    • Upbeat, extroverted and pleasant interpersonal skills
    • An ability to self-start given only a high-level direction and are comfortable with ambiguity
    • A bias for action and a preference to get things done
    • A moderate level of tech skills

Why join Mindset Health?

    • You'll be joining at the ground floor at one of the fastest-growing startups in the country just before our next phase of significant growth
    • An opportunity to play a major role in building the finance to support our growth as we scale from 27 people to 50+ in the next year
    • Have a meaningful impact helping tens of thousands (and soon to be millions) of people lead healthier lives every day
    • Learn with a talented and diverse team coming from Y Combinator, Atlassian, Culture Amp, King Games (Candy Crush), MYOB, Deliveroo, Sweat, Centr and more
    • Flexible hours and hybrid WFH options
    • Competitive salary with a share in the company (equity stock options)
We also want to explicitly encourage women, POC, LGBTQ+, and diverse applicants of all backgrounds to apply. Our products are meant for - everyone, so everyone should be represented in the people that make it.

We're growing fast and excited about building a world-class team. If this sounds like the role for you, apply to join us below.