Document Control Specialist
Lewisville, TX /
QA/QC /
Full Time
/ On-site
The Document Control Specialist is responsible for collecting, maintain and distributing of all project documents. This position will provide assistance to all levels of staff on a project.
Essential Duties & Responsibilities
- Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
- Manage documentation, compliance reporting and all filing system developments.
- Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
- Tracks and manages the resolution of RFI’s, submittals, and change orders.
- Reviews, logs and acts upon incoming and outgoing documents associated with project.
- Input daily project information into the computer system.
- Works with Construction Management Team to prepare and submit monthly reports.
- Archives all project records and maintains recordkeeping of such documents.
- The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit.
Education & Experience
- Associate’s degree in Business Management or related discipline
- Minimum 1-year previous document control experience, preferably in a construction environment
- Can be a combination of education, training and relevant experience
Knowledge, Skills & Experience
- Computer, filing, and 10-key skills required
- Attention to detail is a must; strong analytical skills favored
- High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
- Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
- Ability to prioritize and manage multiple tasks, changing priorities as necessary
- Ability to work under time pressure and adapt to changing requirements with a positive attitude
- Effective oral and written communication skills as required for the position
- Ability to be self-motivated, proactive and an effective team player
- Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
Working Conditions
- General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
- Noise level is usually low to medium
- Occasional lifting of up to 30 lbs.
Modular Power Solutions is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Minority/Female/Disability/Veteran/ E-Verify Employer
