Document Control Specialist

Lewisville, TX /
Full Time
/ On-site
The Document Control Specialist is responsible for collecting, maintain and distributing of all project documents. This position will provide assistance to all levels of staff on a project.

Essential Duties & Responsibilities

    •     Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
    •     Manage documentation, compliance reporting and all filing system developments.
    •     Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
    •     Tracks and manages the resolution of RFI’s, submittals, and change orders.
    •     Reviews, logs and acts upon incoming and outgoing documents associated with project.
    •     Input daily project information into the computer system.
    •    Works with Construction Management Team to prepare and submit monthly reports.
    •    Archives all project records and maintains recordkeeping of such documents.
    •   The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit.

Education & Experience

    •      Associate’s degree in Business Management or related discipline
    •     Minimum 1-year previous document control experience, preferably in a construction environment
    •     Can be a combination of education, training and relevant experience

Knowledge, Skills & Experience

    •      Computer, filing, and 10-key skills required
    •      Attention to detail is a must; strong analytical skills favored
    •     High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
    •     Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
    • Ability to prioritize and manage multiple tasks, changing priorities as necessary
    •     Ability to work under time pressure and adapt to changing requirements with a positive attitude
    •   Effective oral and written communication skills as required for the position
    •    Ability to be self-motivated, proactive and an effective team player
    •      Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Working Conditions

    •      General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
    •      Noise level is usually low to medium
    •      Occasional lifting of up to 30 lbs.
Modular Power Solutions is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Minority/Female/Disability/Veteran/ E-Verify Employer