Essential Duties & Responsibilities

•       Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
•      Manage documentation, compliance reporting and all filing system developments.
•       Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
•      Tracks and manages the resolution of RFI’s, submittals, and change orders.
•      Reviews, logs and acts upon incoming and outgoing documents associated with project.
•      Input daily project information into the computer system.
•      Works with Construction Management Team to prepare and submit monthly reports.
•      Archives all project records and maintains recordkeeping of such documents.
•      The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position.
• This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

Education & Experience

•        Associate degree in Business Management or related discipline
•        Minimum 1-year previous document control experience, preferably in a construction environment
•        Can be a combination of education, training and relevant experience

•      Computer, filing, and 10-key skills required
•      Attention to detail is a must; strong analytical skills favored
•      High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
•      Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
•      Ability to prioritize and manage multiple tasks, changing priorities as necessary
•      Ability to work under time pressure and adapt to changing requirements with a positive attitude
•      Effective oral and written communication skills as required for the position
•      Ability to be self-motivated, proactive and an effective team player
•      Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Working Conditions

•      General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.
•      Noise level is usually low to medium.
•     Occasional lifting of up to 30 lbs.