Payroll Manager

Lincoln, RI /
G & A – Finance /
Perm - Full-time
MOO set out to shake up the world of print back in 2006. And we’ve come a long way since. Today we’re a 500 + strong team (we’re thinking of getting matching jackets) who create print and digital products for companies of all sizes – from Google and AirBnB to the guy who makes those amazing prints you found at a craft fair. 
Our global HQ is in London, UK, while we also have premises in Dagenham. In the US, you’ll find us in Boston, MA, as well as Providence and Lincoln, RI and Denver, CO. And we’re still growing! That’s where you come in.


Responsibilities include but are not limited to:

· Ownership of US payroll department operations.
· Manage retirement plan as it relates to payroll while ensuring compliance and controls are achieved
 
PAYROLL PROCESSING 
· Manage weekly and bi-weekly payroll through ADP Workforce submission for the US subsidiary of MOO to ensure all payroll transactions are processed accurately, timely and comply with federal, state and local legal requirements
· Maintain all payroll data and ensure accuracy
· Confirm payroll reconciles where applicable prior to transmission and validate confirmed reports
· Ensure payroll changes such as new hires, terminations, commissions, bonuses, etc are always recorded correctly within the payroll system
· Work with HR Representative to set up employee cost-share deductions in pay
· Manage 401(k) deferral elections, deferral changes and loan re-payments in payroll system
· Run and prepare 401(k) payroll reports and complete wire schedule weekly
· Process correct garnishment calculations and compliance
· Monitor timeclock system to ensure that all timecards are checked and approved by manager
· Maintain vacation and sick leave balances and ensure time is captured in payroll 
 
IMPLEMENTATION
· Complete set up and testing of data bridges from ADP to other systems
 
REPORTING & ANALYSIS 
· Distribute monthly commission reports and process quarterly commission pay-out
· Develop ad hoc financial and operational reporting as needed
· Update and reconcile monthly bank statements from ADP
· Work with the finance team to process journal entries and analyze output for upload to financial reporting system
· Responsible for ad hoc reporting and analysis as required, including proactive review and analysis of payroll and other compensation activity
 
YEAR END 
· Process accurate and timely year-end reporting when necessary (W-2, W-2c, 1099 etc)
· Responsible for ensuring that the year-end processing and distribution of tax statements are handled timely and accurately for each country
 
LIASON & PARTENRSHIPS  
· Liaise closely with HR and external payroll provider ADP
· Finance liaison for HR and Benefits and payroll & 401(k) audits
· Respond to employee queries regarding payroll issues and concerns in a timely manner
 
POLICIES & PROCEDURES 
· Plan, develop, and implement policies and auditing procedures to ensure accurate and timely processing of payroll
· Ensure controls are in place, functioning and documented
· Maintain payroll guidelines by writing policies and procedures and updating as necessary on-going
· Document and provide guidance on process improvements
 
COMPLAINCE 
· Monitor existing and new legislation impacting company compliance. Advising management on any needed action
· Analyze payroll reports to ensure compliance with statutory requirements and ensure information is correct based on tax and benefit regulations
· Coordinate with the Human Resources team on payroll related actions ensuring payroll practices are in compliance with employment and benefits practices
· Ensure proper taxation of employer paid benefits
· Provide audit support in regard to the preparation of payroll work papers
· Partner with Human Resources in the completion of the yearly retirement plan audit
· Prepare and submit census data to retirement plan administrators to ensure annual compliance requirements are met
 
NEW SYSTEM 
· Lead and direct the RFP (Request for Proposal) process to assess potential new payroll system partners for the US business
· Conduct a needs assessment to capture and understand current gaps and challenges, as well as leverage prior data collected 
· Project manage ensuring all key stakeholders are involved and can come to a decision on next steps
· Should system be selected, lead and manage the implementation process

Qualifications 
 
· Working knowledge of payroll best practices
· Strong knowledge of federal and state regulations
· Advanced Excel Skills
· Working knowledge of ADP 
· Excellent time management and deadline consciousness
· Experience in payroll system implementation 
· Strong work ethic, high degree of professionalism and ability to deal sensitively with confidential material
· Strong knowledge and experience working with benefit and 401(k) plans, administration and compliance from the payroll side  
· 5-7 years managing a multi-state payroll department, including staff
· Bachelor’s in Accounting or equivalent preferred
· High-energy, “self-sufficient” individual with an established track record of success on various levels within a faced paced organization
· A highly organized team player
· Well-developed interpersonal skills and ability to get along well with diverse personalities
· Excellent written and oral communication skills that enable clear and concise communication to all levels of the organization
· Strong problem-solving skills and an ability to prioritize and delegate appropriately
What’s it like to work at MOO? 
MOO’s the kind of workplace where you can really be yourself. Dye your hair purple. Hit the sofa with your laptop. Whatever helps you feel comfortable and happy at work. We want to help you grow in your career and set you up for success – while also recognising the importance of a healthy work/life balance.

That’s why we offer 23 days’ PTO plus Federal holidays, a 401(k) match, MOO stock option program, paid parental leave and we’ll cover 100% of your health, dental and vision care premiums. We’ll also cover you with life insurance and long-term disability insurance, and we offer a wellness program too. Finally, we’ll treat you to breakfast and fresh fruit every day, lunch on Fridays and all the ice cream you can eat (just watch for the brain freeze).

Diversity Statement
We are working hard to create a representative, inclusive and super-friendly team, because we know that different experiences, perspectives and backgrounds make for a better workplace. And that creates a better experience for our customers. MOO doesn’t discriminate on the basis of race, color, religion or belief, gender, national origin, age, sexual orientation, marital status, disability, veteran status or any other protected class