Front Office Secretary

Bologna, Italy /
Staff – Office Management /
Full-time, permanent (tempo indeterminato)
ABOUT MUSIXMATCH:

Musixmatch is the leading music metadata company, featuring the world’s largest lyrics catalog and +70M users as contributors. Musixmatch is a partner of companies like Spotify, Apple, Amazon, Facebook, Google, MTV, Shazam, Vevo and has a partnership with +4,000 indie music publishers and top music publishers like Sony/ATV, EMI Music Publishing, Universal Music Publishing, Warner/Chappell, Kobalt, BMG Rights, and Harry Fox Agency.

We are a bunch of creatives who care about our work and what we do.  We believe that participation and collaboration are key to getting things done well.  We are looking for tech-savvy people who are eager to learn in a fast-paced environment, who have an international outlook on life, and who love taking on new challenges.

IMPORTANT
Due to Covid-19, this position has been put on hold until further notice.
We however welcome all new applications for when the position will be active again! So go ahead and apply!!

POSITION:

We are seeking a Front Office Secretary to join our team! You will perform administrative functions in order to help drive the business success. We are growing fast, and we are looking for dedicated, passionate, friendly, and driven individuals to join our team!

As part of the role, you will be supporting our Directors and Executive Assistant & Office Manager to ensure that the office operations run smoothly. Your role is an important part of the team, as you will be the first point of contact in our office.

RESPONSIBILITIES:

The first point of contact for all employees as well as external clients and/or vendors
Responsible for the front desk - answering calls, taking messages, handling correspondence, as well as maintaining diaries and arranging appointments.
Support the Executive Assistant & Office Manager with daily office administrative and organisation tasks 
Ensure safety protocols are met when opening the office, as well as ensuring that the office space is in order, taking into consideration that all COVID-19 protocols are respected.


SKILLS & REQUIREMENTS:

Two years’ experience within a Front office and administrative role (experience working in the hotel industry would be a preferred)
Advanced skills in Microsoft Office
Fluency in Italian and English
Good communication skills
Knowledge of the Internet and email
Basic telephone etiquette skills
Strong administrative task management skills
Attention to detail
WHAT WE OFFER:

- Remote working, flexible schedule
- Generous training budget 
- Top class tech and equipment
- Company-wide retreat once per year
- Welfare plan

COVID-19 DISCLAIMER:

Musixmatch is actively hiring and, in response to COVID-19, conducting all interviews and onboarding virtually. Any new or current team members will be temporarily working remotely until it is safe to return to the office.

**Due to the amount of CVs that we receive, unfortunately, it is impossible to answer every applicant, thus if you have not received a response from us, please be patient. We do assure you that we will contact you should you be selected to move forward in the recruitment process. We would therefore like to thank all applicants for their interest and time.**