Front Office Secretary

Bologna, Italy /
Staff – Office Management /
Full-time, permanent (tempo indeterminato)
ABOUT US:

Musixmatch is the World’s Leading Music Data Company. Our mission is to provide data, tools and services that allows the experience of music to be enriched across the whole world.
Checkout the Musixmatch toolkit

THE POSITION:

We are seeking a Front Office Secretary to join our team! You will perform administrative functions in order to help drive the business success. We are growing fast, and we are looking for dedicated, passionate, friendly, and driven individuals to join our team!

As part of the role, you will be supporting our Directors and Executive Assistant & Office Manager to ensure that the office operations run smoothly. Your role will be an important part of the team and as you will be the first point of contact in our office, through your role as secretary.

JOB DUTIES:

As the office secretary, you will be the first point of contact for all employees as well as external clients and/or vendors
You will be responsible for the front desk - answering calls, taking messages, handling correspondence, as well as maintaining diaries and arranging appointments.
You will support the Executive Assistant & Office Manager with daily office administrative and organisation tasks 
You will ensure safe opening of the office, as well as ensuring that the office space is in order, taking into consideration that all COVID-19 protocols are respected.


REQUIREMENTS:

Two years’ experience within a Front office and administrative role (experience working in the hotel industry would be a plus)
Advanced skills in Microsoft Office
Fluency in Italian and English
Good communication skills
Knowledge of the Internet and email
Basic telephone etiquette skills
Strong administrative task management skills
Attention to detail
WHAT WE LOOK FOR:

We are a bunch of creatives who care about our work and what we do.  We believe that participation and collaboration are key to getting things done well.  We are looking for tech-savvy people who are eager to learn in a fast-paced environment, who have an international outlook on life, and who love taking on new challenges.

**Due to the amount of CVs that we receive, unfortunately it is impossible to answer to every applicant, thus if you have not received a response from us, please be patient. We do assure you that we will contact you should you be selected to move forward in the recruitment process. We would therefore like to thank all applicants for their interest and time.**