Human Resource Coordinator

Flexible /
Human Resources /
Full-Time
Founded in 1979, the National Immigration Law Center (NILC) is a leading non-profit organization (501(c)3) in the U.S. exclusively dedicated to defending and advancing the rights and opportunities of low-income immigrants and their loved ones. NILC’s mission is grounded in the belief that everyone living in the U.S. regardless of race, gender/gender identity, immigration status, or economic status — should have equal access to justice, resources, and educational and economic opportunities that enable them to achieve their full human potential. Together, NILC and the affiliated NILC Immigrant Justice Fund (IJF), a 501(c)4 organization, work to advocate more directly for federal immigration reform policies. NILC is committed to advancing its mission — which intersects race, immigration status, and class — through racial, economic, and gender justice and equity orientation. 

Headquartered in Los Angeles with an office in Washington, DC, NILC seeks to achieve just laws and policies that address systemic inequities, create narrative and culture change for an inclusive and equitable society, and build a healthier and more powerful movement. For more information, please visit www.nilc.org. and www.immigrantjusticefund.org/

NILC is at an exciting moment in its organizational trajectory, supporting our five-year strategic framework and scaling the organization and its work through influencing systems, policy advocacy at the federal and state levels, engaging in movement and power building, and narrative and culture strategies in addition to continuous improvements to our operational model. We are looking for entrepreneurial, results-driven, relationship builders who are committed to NILC’s mission and values of racial justice & equity, valuing diversity, fostering partnerships & collaboration, encouraging respect & personal well-being, and striving for transparency, integrity, and honesty.

Summary
The Human Resource Coordinator aids with and facilitates the human resource processes at all business locations. The Coordinator is responsible for administering, processing, and enforcing human resources benefits, programs, policies, and procedures.  This role provides administrative support to the human resource function including record-keeping, file and HRIS maintenance.

ESSENTIAL JOB FUNCTIONS

    • Human Resources Coordinator Duties and Responsibilities
    • Work directly with and report to the human resources director regarding all HR endeavors
    • Support HR director in educating employees on and enforcing company policies
    • Maintain the company’s calendar and schedule any meetings the HR director requires
    • Assist in the full hiring process of employees, including recruitment, interviews, verifying work-history and references, and tracking of new possible candidates in HRIS
    • Help with new-hire procedures, including organizing employee orientation, creating new employee files, administering employee handbooks, and ensuring all necessary paperwork is properly filled out and submitted to appropriate persons
    • Organize, maintain and update employee HRIS information as needed
    • Track benefit plans, including health care, retirement, Workers Comp, etc.
    • Make sure all health and safety regulations are followed
    • Prepare materials and help organize employee performance reviews
    • Execute all employee termination procedures, including advising employees on their rights and any benefits they are entitled to
    • Present any new or additional training materials to employees
    • Help ensure payroll processes are correct
    • Foster positive employee relations and work to solve any employee issues that surface
    • Make sure all employee records are filed correctly and kept confidential
    • Abide by company-enforced HR processes and current employment laws and regulations
    • Under the leadership of the HR director, be a vital source of human resources information, answering any questions employees may have
    • Support any other special projects the HR director needs assistance with
    • This position is represented by NILC Union

QUALIFICATIONS

    • Values aligned with the mission of defending and advancing the rights of immigrants with low income
    • A strong commitment to equity, diversity, and inclusion for all
    • Excellent interpersonal, analytical, and conflict resolution skills: ability to define problems, collect data, establish facts, and draw valid conclusions
    • Excellent verbal and written communication skills: ability to read, analyze, and interpret documents such as benefit data, guides, and procedure manuals. Ability to write routine reports, correspondence, and procedures. Ability to speak effectively before groups of customers or employees of the organization
    • Knowledge of mathematical principals as it applies to HR functions such as payroll and benefit calculations and creating and understanding dashboards and statistics: the ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret charts and graphs
    • Excellent organizational skills and attention to detail
    • Knowledge and experience with varied human resource information systems and applicant tracking systems
    • Proficient with Microsoft Office Suite

MINIMUM REQUIREMENTS

    • Education and Experience:
    • Bachelor's degree in human resources or related field and/or equivalent experience
    • At least two years of human resources of related experience, experience in a nonprofit setting a plus
    • SHRM-CP credential preferred

Work Environment

    • All staff are currently working remotely, and all travel is limited due to the COVID-19 pandemic. In a normal operating environment, the work environment is generally quiet, and in an office setting. Up to 10% of overnight interstate travel may be required; generally, travel is quarterly to the NILC Washington, D.C. office or another location within the US for 3-5 nights.

Physical Demands

    •        Remaining in a stationary position, often standing or sitting for prolonged periods
    •        Communicating with others to exchange information.
    •        Repeating motions, like typing or answering a phone, that may include the wrists, hands and/or fingers.
    •        Assessing the accuracy, neatness and thoroughness of the work assigned.
LA or DC preferred, but remote options will be considered.
Please submit a resume and cover letter detailing your interest and experience for the position.
The salary for this position is $72,240.

NILC is an equal opportunity employer; people of color and individuals from diverse backgrounds are encouraged to apply. NILC does not discriminate based on race, color, national origin, citizenship status, ethnic background, religion, political orientation, gender, sexual orientation, gender identity, age, disability, or any other protected class. We consider all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative.