Specialist, Cross Border (Client Support)

Shah Alam, Selangor, Malaysia /
Logistics+ – Cross-Border /
Permanent, Full-time
/ On-site
Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries. 

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.


    • Independently engaged with clients that using Ninjavan services/platform
    • Assist clients with issues such as uploading orders, 1st mile & Last mile matters, dispute issues, client complaints etc. as well as other administrative duties to coordinate shipping activities.
    • Prepare and communicate accurate shipping, numbers of shipper parcel daily inbound, using data from multiple sources.
    • Monitor shipper satisfaction and service quality throughout and prepare relevant/necessary reports for management
    • Provide data analysis to improve client performances.
    • Handle routine questions from clients to perform full level of troubleshooting, in addition actively communicate and coordinate with internal departments to identify and resolve admin, operations, IT and finance challenges
    • Pro-actively propose structural changes or new solutions to streamline existing processes to increase operation efficiency & client's retention.
    • Maintain open communication with all stakeholders, internal and external, across different geographies, throughout the on boarding, shipping and delivery cycle.
    • Own and manage rapport with existing Singapore clients from build customer trust towards crossborder service.
    • Coordinate with internal stakeholders to understand customer needs, maximize retention and growth, and communicate learnings.
    • Assist with Singapore client inquiries related to the parcel and others.
    • Handle customer complaints and refunds


    • Able to Speak, read and write in Mandarin
    • Fluent in English and Bahasa Malaysia
    • Fresh graduates with good academic results and co-curricular record welcomed.
    • Previous experience in logistics or 3PL management or similar activities will be an advantage.
    • Proficient in written and spoken English and Bahasa and Mandarin.
    • Strong Excel/data analysis and management skills - ideal candidate will be able to showcase demonstrated competence in this area with structured thinking.
    • Able to work independently, and is a team player, with excellent interpersonal skills.
    • Detail-oriented, with excellent organizational skills and a strong sense of job ownership
    • Adaptable, proactive, and possess a positive attitude and work ethics.
    • Able to multi-task and is results driven.
    • Flexible with working hours to meet deadlines for tasks, projects & client inquiry.
    • High conscientiousness, client-centricity, and good communication skills
    • Possess own transport / willing to travel.

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