Executive, Finance Shared Services (Cross Border)

Subang Jaya, Malaysia /
Finance – Shared Services /
Permanent, Full-time
/ On-site
Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries. 

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Reporting to the Finance Lead, Finance Executive is responsible for processing billing and receipts received from resellers. 


    • Follow the procedure strictly to complete simple daily operation task according to the Service Level Agreement requirements.
    • -Processing of billing and receipts from customers by team for the 6 countries.
      -Accrual of revenues for uncompleted services.
      -Perform Accounts Receivables (AR) and collection reconciliation for each country.
    • Ability to initiate or lead/assist on continuous improvement of business processes and system enhancement.
    • Provide support to local country finance team, liaise, and communicate effectively with stakeholders on relevant issue.
    • Build and sustain effective relationships with local country finance.
    • Respond to audit/local country finance queries on a timely basis.
    • Any other ad-hoc task assigned.

Billing, Collections and Accounts Receivables

    • Processing of billing and collection from resellers in an efficient and timely manner.
    • Accuracy in billing and collection offsetting against Accounts Receivables (AR). 
    • Follow up on billing and AR collections for Ninja Direct, maintaining low DSO. 
    • Accrual of revenue and reconciliation of AR and collection.

Stakeholder Management

    • Work with country finance and Regional team on Ninja Direct billing and collection.
    • Provide services support to business stakeholders.
    • Maintain good relationships with stakeholders, country finance teams and resellers.

Quality Controls & Audit Compliance

    • Maintain a robust controls environment that mitigates and minimizes financial risks. 
    • Maintain and review a suitable system of Process compliance. 
    • Ensure all financial activities and reporting are in compliance with international and local financial regulations. 
    • Ensure effective and compliance application of finance policies and procedures.
    • Support the annual audit process for all countries, prepare samples submission and handle all local audit queries.


    • Proactively identify, propose and implement continuous improvement opportunities on process improvements and automations. 
    • Support or lead ad hoc projects.


    • Diploma/High school/Professional certification in Accountancy.
    • 3-5 years of Shared Service relevant experience. 
    • Experience working with multinational organization/environment especially in a high  growth, rapidly changing culture.
    • Good billing and receipts/collection process knowledge. 
    • Good Excel skill.
    • Experience with SSC environment will be an added advantage. 
    • Experience in transformation in implementing process improvements and automations.
    • Knowledge of NetSuite ERP system will be an added advantage. 
    • Knowledge in automation and BI tools (ie Power BI and Tableu) would bean added advantage.
    • Meticulous and pay attention to details.
    • Ability to complete work on schedule and work under pressure.
    • Good problem-solving skills. 
    • Effective communication skills. 
    • Team player and the ability to work independently. 
    • Proactively and continuously strives for transformation to implement process  improvements and automations.
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