Executive Assistant
Menlo Park
Corporate Development – Business Development and Strategy /
Full-Time /
On-site
Novoloop is an emerging leader in plastic circularity, transforming post-consumer plastic waste into the world’s first chemically upcycled performance materials. Novoloop was founded in 2015 and is a venture-backed start-up that has raised $25M to date. Headquartered in Menlo Park, California, Novoloop is currently scaling up to its first commercial manufacturing facility to use its patented ATOD (Accelerated Thermal Oxidative Decomposition) technology to manufacture performance materials for the footwear, electronics, and automotive industries.
Executive Assistant
Full-time on-site role, with occasional travel
Objectives
- maximize capacity in the CEO’s day, freeing her to do challenging things only the CEO can do to move Novoloop forward
- be the biggest champion of the CEO, including her values, priorities, vision, and privacy
You’re doing a great job when you can foresee what needs to be done and address it before the CEO notices. Ideally, you can become 100% trusted to get things done correctly and independently. Your time may be shared with other executives on the team when workload is light for the CEO.
Scope
Scheduling, emailing, booking flights, planning logistics, preparing staff, props/displays and sites for investor visits, special projects, and admin work at the direction of the CEO
Skills
- Excellent writing, problem-solving, and organizational skills
- Ability to work efficiently and independently on matters with little context
- Ability to multitask
- Proficiency in Excel, Powerpoint, and Google Workspace
- Excellent communicator with a high level of emotional intelligence
- Ability to drive
Time commitment
Flexible schedules and can be available for SOS situations 24/7 while the CEO is on work trips
Other requirements
- Absolute discretion of all matters involved with the job, including confidentiality related to personal matters of your executive(s)
- Ability to find the smartest way to work by creating efficient and scalable process flows
- Experience working with parties internally and externally to complete tasks and projects
- Adaptable, collaborative, and open
- Excellent professionalism, shown in punctuality, preparation, organization, diligence, and communication. How you come across reflects on the CEO and the entire organization
- Bachelor’s degree in any field
- Prior experience as EA or similar function preferred
