Executive Assistant

New York, NY
Operations
Full-time

As an Executive Assistant for NowThis, you’ll become part of a fast-growing media team dedicated to storytelling for the mobile social generation. The role reports to the President and will support the executive team in all things operations and logistics. The ideal candidate for this EA role will be experienced with relationship management and is extremely detail oriented. He/She must have an ability to multi-task and handle complex calendaring schedules that are constantly changing on a day by day basis. This is a challenging role where being a hustler, a self-starter, and a quick learner is not desired — it’s required.

What you will do:

    • Provide administrative and high-level support to C-Level executives
    • Proactively manage and optimize complex calendars and travel itineraries (calls, meetings, video conferences, business meals, interviews, domestic and international travel, transportation, hotels, passports, and visas
    • Own all other day-to-day administrative functions for assigned executives (e.g.,processing expense reports, mailing, shipping, faxing, scanning, filing, running errands, maintaining contacts and restaurant lists, greeting visitors,etc.)
    • Fulfill incoming requests, resolving scheduling conflicts and prioritizing competing needs with little to no supervision
    • Assist with event planning and special projects as needed

What you will need:

    • 3-5 years of experience as an Administrative or Executive Assistant supporting SVP / C-Level Executives in a fast-paced and growing company
    • Long-term career interest as an Executive Assistant with demonstrated longevity in previous roles
    • Proactive and forward thinking individual
    • Tech-savvy, resourceful and creative problem solver with demonstrated ability to resolve issues on-site and remotely
    • Willingness to work off-peak hours and remotely address urgent requests frequently
    • Ability to adapt your schedule to accommodate travel of executives
    • Excellent written, verbal, and non-verbal communication skills