Operations Assistant
Warsaw, Poland
OTS – OTS Back Office /
Office /
On-site
Key Responsibilities:
- Assisting the Operations Director with the preparation and processing of documents
- Supporting the Operations Director in various administrative tasks and day-to-day activities
- Preparing reports in coordination with the Operations Director
- Managing and maintaining physical and digital filing systems
- Supporting the process of different applications: drafting request letters, collecting required documents from accountants, and preparing personalized cover letters for each case
- Maintaining and updating a database of individual entrepreneurs
- Assisting in the preparation of tax declarations: gathering, verifying, and organizing necessary data
- Scanning, organizing, and cataloging personal files and contract documentation
- Monthly verification of data provided for the report's preparation
- Coordinating with certified translators and managing document delivery
- Accompanying employees to banks for account openings and other formalities
- Assisting in the preparation of tax interpretations by collecting and organizing required documentation
- Monitoring equipment deliveries, preparing transfer and replacement certificates, and maintaining inventory records
Requirements:
- Understanding of administrative processes
- Higher education (Bachelor’s degree or equivalent) or the last year
- Prior experience in a similar administrative or operational role will be a strong advantage
- Conversational level of Polish, English, and Russian
