Assistant, President Worldwide Marketing & Communications

Los Angeles /
Marketing /
Full-time
At Participant, we believe that powerful well told stories can compel people to do great things. It’s our corporate and social responsibility to inspire social change. Our commitment is to drive global social awareness by engaging viewers through media, film and television. 
 
Support the overall vision, mission and mandates for the company by performing effective day-to-day administrative operations by assisting the President of Worldwide Marketing, and the VP of Marketing,
 

Responsibilities

    • Manage heavy calendars, setting meetings and phones
    • Expense reports
    • Coordinate domestic/international travel arrangements and expenses
    • Coordinate with Finance and Business Affairs on project paperwork, invoice submission and track department budget and expenses.
    • Provide general administrative and office management duties such as:
    • Monitor incoming/outgoing calls and maintain call sheet
    • Coordinate incoming/outgoing correspondence
    • Organize and maintain confidential/critical documents
    • Conduct business-related research
    • Greet guests and ensure that their business requirements are met
    • Process cash expense reports and credit card reconciliations
    • Provide background materials and agendas for meetings
    • Take notes in meetings when requested and distribute minutes after meetings
    • Relay relevant company information and invitations in an organized and timely manner
    • Maintain up-to-date contact databases
    • Maintain Executives files and databases for tracking progress on activities and projects
    • Conduct approved internal communications to employees on behalf of the Marketing and Communications team
    • Research Projects

Qualifications

    • 2 years of relevant work experience
    • Familiarity with entertainment industry
    • Interest in the field of Marketing
    • Excellent written/verbal communication skills and phone manner
    • Technically savvy
    • Highly organized with great attention to detail
    • Can anticipate and stay a few steps ahead. Has sense of urgency and prioritization, yet can stay calm under pressure
    • Multitasker who enjoys a fast-paced environment
    • Is an excellent representative of the department – friendly, approachable, professional

Reports To

    • President, Worldwide Marketing - as well as VP, Marketing
Participant is an equal opportunity employer. This means we are committed to recruiting, training, compensating, and promoting all of our employees regardless of race, color, religion, sex, disability, national origin, age, sexual orientation, gender, or any other protected classes set forth under applicable law. As a media company, we are dedicated to reflecting the diversity, and multiculturalism, of our viewers, creators, partners and communities. Inclusion is at the heart of what we do and at the core of our values.