Workplace Coordinator
Melbourne
People Experience – Workplace Experience & Events /
Permanent /
On-site
Hi, we’re PEXA
Every time a house is bought, sold or refinanced in Australia your lawyer, conveyancer and lender will most likely use a digital platform to settle your property, this is where we come in. PEXA’s world-first digital settlement platform has revolutionised the way we exchange property in Australia helping over 20,000 people a week safely settle their homes. And this is just the beginning. Our data and insights are helping organisations unlock the intel they need to drive change and possibilities.
Since starting our journey in 2010, we now employ a team of over 1,000 people working across multiple continents. We’re still growing, innovating and looking ahead, but behind our greatest achievements, there is a team of curious creators and big thinkers. That’s why, we’re looking for ambitious people like yourself to join the team.
About the role
As the face of PEXA’s head office, the Workplace Coordinator will act as a welcome and friendly reception for staff, visitors, suppliers, contractors ensuring a warm and welcoming experience.
This is an office based role. Our office is located at Tower 4, Level 16, 727 Collins Square Docklands.
What you'll be doing
- Ensure the smooth operation of our office by coordinating day-to-day activities.
- Support Workplace Manager
- Deliver a high level of customer service to both employees and guests.
- Manage visitor arrivals.
- Facilitate the onboarding process for new employees.
- Assist with travel arrangements using platforms like Egencia and Uber Business.
- Procure and manage office supplies, catering, general office equipment, and kitchen stock.
- Manage any office break/fix items with building manager and / or suppliers.
- Support internal engagement and communication initiatives.
- Coordinate with couriers and contractors as needed.
- Provide support to the kitchen assistant.
- Maintain cleanliness in communal areas.
What you'll bring to the table
- Previous experience in an office administration / reception role.
- Exceptional organisation and time management.
- Ability to manage competing priorities.
- Strong attention to detail and accuracy.
- Excellent verbal and written communication and interpersonal skills.
- Friendly, approachable, and helpful
- Proactive and the ability to produce outcomes without extensive direction.
- Excellent time management, listening and organisation
- The ability to deliver an awesome customer experience.
- Proactively building collaborative relationships
- Team player
- Excellent multitasker.
#LI-DB1
A career at PEXA starts with you!
If you think you have the required skills, an appetite to learn and would be a great fit, we’d love to hear from you – even if you don’t tick all the boxes. At PEXA we support your growth and help you discover your full potential.
Why join us
• Flexibility is in our DNA, with no set office days – work from any location in Australia
• Your holistic wellbeing is important to us. Enjoy meditation, yoga, boxing classes and a wellness day each month to recharge!
• We know that work is just one aspect of your life. That’s why we offer up to 12 weeks ‘workcation’ for you to extend personal travel time and work remotely
• Take the opportunity to purchase up to four weeks additional annual leave per year
• Learn from the best and upskill with PEXA Academy certifications and grow your career
Our commitment to our people and a better future
At PEXA we want you to embrace your best self each day, creating an environment where everyone can contribute and participate, so that every person can reach their full potential. We want our people to feel equally valued, supported and celebrated. With market-leading benefits that make a difference, we’re committed to supporting individuals, families and carers. Your culture, gender, sexual orientation, language and other attributes make you unique! We couldn't be prouder to have a team that reflects the richness of our wider community.
We’re a proud ‘Circle Back Initiative’ Employer and commit to responding to every applicant.
Stay Connected
A career at PEXA is exciting, challenging and rewarding, and we’re always on the lookout for talented individuals to join the team. You can learn more about life at PEXA on our website and social channels too.
