Procurement Officer (3 Days per week part time)
Leeds / Thame
PEXA International – International - UK /
Permanent Part Time /
Hybrid
Hi, we’re PEXA!
We know you’ll Google us before applying, so let’s keep this brief. PEXA revolutionised the way that property is settled in Australia, turning a paper-based process into a digital one. Our solution is a world-first, with over 500 people across Australia and an expanding international team, we’re helping 20,000+ families into their homes each week.
We’re passionate about solving problems for our customers – always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation, customers and our community.
We’re growing fast, that is where you come in.
We believe our success in Australia is worth sharing and that our proven technology will advance how the UK buys and sells homes.
Establishing ourselves within the UK in late 2020, we are committed to collaborating with lawyers, conveyancers, lenders, government and the property industry, to set the new standard for both remortgages and buying and selling property.
Why become a PEXArian?
Great question! Being a PEXArian is so much more than just a job. We’re a passionate, motivated and unashamedly enthusiastic bunch at PEXA – we love what we do and we’re proud to admit it! Creating brilliant experiences for our members and their clients wouldn’t be possible without ensuring we deliver an exceptional employee experience.
Here’s a snapshot of what your life at PEXA could look like:
Your growth:
We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools.
Your wellness:
We care about your holistic wellbeing
Your work/life blend:
We know that work is just one aspect of your life – we want to help you create your ideal work/life blend, rather than squeezing in life around work.
The Procurement Officer will play a pivotal role in managing the company's supplier relationships, ensuring value for money, and upholding the stringent compliance and risk management standards inherent in the fintech sector.
This is a critical role responsible for the entire procurement lifecycle, from initial supplier identification and negotiation to ongoing performance management and due diligence.
The Procurement Officer will work cross-functionally with legal, finance, technology, and security teams to ensure all third-party engagements are robust, secure, and align with the company's strategic objectives.
Key Responsibilities
- Supplier Sourcing and Negotiation: Identify, evaluate, and select new suppliers of goods and services, with a strong focus on technology, software (including SaaS), and professional services. Lead negotiations on commercial terms, service level agreements (SLAs), and contractual obligations to secure favourable terms and mitigate risk.
- Supplier Due Diligence: Conduct comprehensive due diligence on all potential and existing suppliers. This will involve a thorough assessment of their financial stability, technical capabilities, information security posture, data privacy policies (including GDPR compliance), and adherence to anti-money laundering (AML) and know your customer (KYC) regulations.
- Compliance and Risk Management: Ensure all procurement activities adhere to internal policies and external regulatory frameworks, including those specific to the financial services industry such as the Digital Operational Resilience Act (DORA). Proactively identify and mitigate third-party risks, including cybersecurity threats, operational disruptions, and reputational damage.
- Contract Management: Oversee the contract management process, ensuring that all agreements are accurately documented, and key terms are tracked. Manage contract renewals, amendments, and terminations in a timely and efficient manner.
- Supplier Relationship Management: Develop and maintain strong, collaborative relationships with key suppliers. Monitor supplier performance against agreed-upon SLAs and key performance indicators (KPIs), conducting regular reviews and addressing any issues that arise.
- Cost Optimisation: Continuously seek opportunities to optimise procurement costs and drive value for the business without compromising on quality or security. Analyse spending patterns and market trends to identify potential savings.
- Process Improvement: Contribute to the development and refinement of procurement policies, procedures, and systems to enhance efficiency, transparency, and control.
Skills & Experience Required
- Proven experience as a Procurement Officer, Purchasing Manager, or a similar role, preferably within a fintech, financial services, or technology-driven organisation.
- Demonstrable experience in negotiating complex commercial and contractual terms, particularly for software, SaaS, and technology services.
- A strong understanding of supplier due diligence processes and the importance of robust risk management in a regulated environment.
- Familiarity with relevant legal and regulatory requirements, including data protection (GDPR), financial crime prevention (AML/KYC), and operational resilience frameworks.
- Excellent analytical and problem-solving skills, with a keen eye for detail.
- Strong communication and interpersonal skills, with the ability to build effective relationships with internal stakeholders and external partners.
- A proactive and results-oriented approach, with the ability to manage multiple priorities and work effectively in a fast-paced environment.
- A bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field is preferred. Professional qualifications such as CIPS (Chartered Institute of Procurement & Supply) would be a significant advantage.
- This is an exciting opportunity for a talented procurement professional to make a significant impact in a rapidly growing fintech company at the forefront of financial innovation.
£30,000 - £35,000 a year
Sounds like you?
We at PEXA are ready so if this role sounds like you apply today.
GDPR Compliance
Digital Completion UK Limited (trading name “PEXA”), Optima Legal Services Limited (trading name "Optima Legal") and Smoove Limited (a holding company which comprises of the following wholly owned trading Subsidiary companies: United Legal Services Limited, United Home Services Limited, Legal-Eye Limited, and Amity Law Limited) are all owned directly by DigCom UK Holdings Limited, which is a wholly owned Subsidiary of PEXA Group Limited in Australia (ACN 140 677 792; ASX: PXA) (referred to collectively as “PEXA Group”).
When we process your applicant personal data for recruitment purposes, we do so as a controller. If as part of the recruitment process, we share your personal data with another company within the PEXA Group, that company may process your personal data as either an independent controller or, in certain circumstances, a joint controller. By applying for this role, you consent to us processing your personal data in accordance with the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018, and further information can be found in our privacy notice https://pexa.co.uk/applicant-policy/.
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