Senior Accounting & Finance Manager

Glendale, CA, USA /
Operations /
Full-Time
WHO WE ARE
We are PickTrace, an early-stage software start-up that provides workforce and harvest management solutions for large-scale farms. We are a YCombinator company that has raised $15M in Series A funding. We are building the farm management system of the future. Today, we serve some of the largest berry, citrus, and apple growers in the United States and internationally, and our application is used by tens of thousands of farmworkers each day. 

Our product and industry are ever-changing, and it is not uncommon for priorities or goals to shift quickly. We are building a world-class organization, and we believe individuals with high mental horsepower can up-level all members of the team around them.

WHAT IF...
You could deploy your top-notch accounting skills towards digitizing and modernizing the world’s oldest and most fundamental industry - agriculture? PickTrace is looking for a Sr. Accounting & Finance Manager to take full ownership over day-to-day accounting operations, and to execute on monthly financial close and reporting. This role will be responsible for hands-on execution across accounting and controls, but will also work closely with leadership in supporting financial planning and forecasting. The role will also work with cross-functional colleagues to develop best-practice playbooks for company-wide procedures that affect the accounting & finance organization. 

This role will report directly to our Chief of Staff.

WHAT YOU WILL DO

    • Accounting Operations and Controls such as:
    • Drive accurate and effective Accounts Payable processes, make vendor payments, conduct contract and order management, track invoices, and maintain transparent expense balances
    • Reliably and accurately manage Payroll, reimbursements, benefits, bonuses, and commissions (currently through Gusto); handle recurring payments to international team members 
    • Develop and ensure adherence to department Budgets, expense approval procedures, and documentation expectations
    • Analyze monthly Spending Trends, review areas of concerns, and collaborate with leadership on expense controls and improvements
    • Drive accurate and timely Accounts Receivable processes, including invoicing customers, resolving customer billing issues, monitoring aging, conducting collections, and receiving and processing incoming payments
    • Manage Banking activities and transactions, including bank deposits and credit cards
    • Ensure that all transactions are properly posted to General Ledger through Quickbooks Online and maintain up-to-date Chart of Accounts
    • Deliver end-to-end monthly and year-end financial Close of Books with data integrity and comprehensiveness
    • Execute on GaaP Accounting, including ASC 606 revenue accounting, cost accounting, equity accounting, and inventory and lease accounting
    • Develop and improve PickTrace's accounting policies, systems, procedures, and Controls to improve efficiency and effectiveness, to maintain confidentiality and trust, and to remain up-to-date with accounting rules and changes 
    • Prepare monthly, quarterly, and year-end Financial Reports, generating timely and complete financial statements (P&L, Balance Sheet, and Cash Flow statements) for presentation to leadership each month, highlighting trends and discussion items
    • Support external lawyers and leadership in Cap Table maintenance, option grant reporting, and equity accounting

    • Compliance, Audits, and Taxes such as:
    • Keep PickTrace legally up-to-date with city, county, state and federal Corporate Filings and maintains corresponding financial records
    • Manage smooth Financial Audit, including developing the controls and schedules required to complete a first audit

    • Financial Planning & Analysis such as:
    • Provide leadership team with supportive Financial Data in the monthly financial package, for example inputs into a rolling forecast 
    • Collaborate with Sales department to develop operational improvements to Revenue Management to improve accounting data
    • Support special projects related to Financial Insight and operations across a growing start-up

WHO WE ARE LOOKING FOR

    • Required:
    • 5+ years of hands-on accounting experience
    • Expertise with accounting software, in particular Quickbooks Online 
    • Deep understanding of accounting principles, procedures, and compliance requirements
    • Advanced proficiency with Microsoft Office (particularly Excel) and Google Suite
    • Experience planning, gathering buy-in, implementing, and rolling out systems, tools, and processes among cross-functional colleagues

    • Preferred:
    • Bachelor's degree in accounting or finance
    • CPA and public accounting experience
    • Familiarity with deployment of financial technology tools including Expensify, Bill.com, Salesforce, Carta, and Gusto
    • Experience in a venture-backed fast-growing start-up environment (Series A or B stages)
    • Experience with Software-as-a-Service technology companies serving enterprise customers
    • Experience with inventory accounting
WHAT TRAITS ARE IMPORTANT TO US
Proactivity and self-drive to execute hands-on across accounting and finance, and also drive strategic improvements as a key player in business operations
Strong problem-solving intuition, including effective presentation and prioritization of meaningful, actionable insights for cross-functional colleagues
Intrinsic attention to detail and pride in excellent work, balanced with a nose for value
Ability to collaborate, adapt, multi-task, and be resourceful in a fast-paced start-up environment 
Strong sense of integrity, ownership, humility, passion, and team play in a multi-disciplinary team