People Operations Assistant/Office Manager

Natick, MA /
People Operations /
What You'll Be Doing
As part of our People Operations and Office support team, you’ll ensure smooth operations in the physical & virtual office while providing a positive candidate/employee experience. This is a fast-paced, visible role. You will have the opportunity to utilize skills you have developed in previous roles while also building new insight into the exciting world of biotech. You’ll also have the opportunity to grow with us and as we scale, there is good potential to move into a full HR role.

Office Responsibilities:
Greet visitors /callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Vendor scheduling, and coordination with contractors and service people.
Receiving mail, office, and kitchen supplies and stocking to maintain suitable supply levels
Maintaining kitchen in clean order according to company COVID-19 procedures
Manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material.
Maintaining company contracts, NDA’s, and other sensitive correspondence

People Operations Responsibilities:

Ensuring a positive candidate experience via interview scheduling and coordination for Talent Acquisition
New hire onboarding support
Collaborate with IT, People Ops, & Finance Teams in the process of pre-boarding, onboarding, and enabling new hires. This includes equipment tracking, asset management, and training.
Review finalized background checks and I-9s as needed
File creation and audit
Offboarding support for transitioning employees
Other people ops projects/duties as assigned


Required Qualifications:
3+ years' experience working in human resources, administrative support, or business operations
Associate Degree in Business Management or similar discipline
Proven strong attention to detail
Excellent interpersonal and communication skills (written and verbal)
Proven organizational skills
Must be highly resourceful with a problem-solving mindset
Ability to act with integrity, professionalism, and confidentiality/discretion
Ability to function in a fast-paced challenging environment with minimal supervision
Strong Windows PC, web browsing and Microsoft Excel and Word skills

Preferred Qualifications:
Payroll experience a plus

Working Conditions
Busy office environment with frequent deadlines and interruptions

Pillar Biosciences is an Equal Opportunity and Affirmative Action employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; religion; age; nationality; marital status; sexual orientation; disability or any other characteristic protected by law