Human Resources Coordinator (on-site)

Palo Alto, CA
Human Resources /
Full-time /
Pivotal is the leader in the emerging market of electric Vertical Takeoff and Landing (eVTOL) aircraft. We design, develop, and manufacture light eVTOL aircraft and are renowned for the BlackFly, the first light eVTOL to fly manned missions and enter the consumer market.

Efficient, compact, and simple, Pivotal vehicles are designed for a wide range of consumer, public service, and defense applications. Our distinctive tilt-aircraft architecture and scalable platform have been in development, preparing to enter the market for over 10 years. We recently announced our next-generation aircraft, the Helix, planned for general release and scalable production in January 2024.

Mobility is one of the most highly-valued areas of technology investment today. This is the right company, in the right space, the right strategy, at the right time. We invite you to join our amazing team and grow with us.

As the Human Resources Coordinator for Pivotal, you will play a critical role in supporting the HR department by handling various administrative tasks and ensuring the smooth operation of HR processes . If you are incredibly organized, remain calm under pressure, and have a passion for creating an exceptional candidate and employee experience, this is the perfect role for you!

Scheduling, Managing Candidate visits and Recruitment Support

    • Assist in the recruitment process by posting job openings, reviewing resumes, and scheduling interviews
    • Ensure that every candidate has a positive experience with Pivotal regardless of hiring outcome
    • Greet and host onsite candidates, ensuring a seamless interview experience
    • Coordinate onboarding activities for new hires, including paperwork and orientation programs

Employee Relations

    • Act as a point of contact for employees regarding HR-related queries

Administrative Tasks

    • Support Admin needs of leadership team prioritized with HR related tasks
    • Maintain and update employee records and HR databases
    • Prepare and distribute HR-related documents such as offer letters, contracts, and policies

Benefits Administration

    • Support the administration of employee benefits programs
    • Assist employees with benefits-related inquiries

Training and Development

    • Coordinate training sessions and workshops for employees

HR Projects

    • Participate in HR projects and initiatives as assigned
    • Contribute to the development and implementation of HR programs


    • Degree in Human Resources, Business Administration, or a related field
    • Previous experience as an EA or HR coordination or related roles is preferred
    • Strong organizational and multitasking abilities, with attention to detail and accuracy
    • Strong written and verbal communication skills
    • Excellent time management and prioritization skills
    • Experience managing and conflicting schedules among busy leaders in a fast-paced environment with adaptability to evolving changes
    • Expert mastery with Outlook/MS Office 365 and the Google Office Suite
    • Familiarity with a Learning Management System such as WorkRamp a plus
    • Accuracy and attention to detail in handling HR processes and documentation
    • Ability to work well with employees at all levels and maintain confidentiality
    • Familiarity with a HRIS (Human Resources Information System), and an Applicant Tracking System (ATS) such as Lever
    • Enthusiasm for learning new productivity tools and workflowsAbility to identify and address HR-related issues effectively
Applicants must be eligible for employment in the United States and willing to work onsite at our HQ office in Palo Alto, CA.

Pivotal offers a comprehensive benefits package, including medical, dental, vision, and 401k plans.

Pivotal is an Equal Opportunity Employer. Pivotal does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.