Office and Events Associate
Denver, Colorado
People /
Full-time /
On-site
Pivot Energy is seeking a motivated Office and Events Associate to join our team based in Denver. This position will provide a wide range of administrative support for team members at Pivot’s company headquarters, as well as our regional offices and those working remotely. To be successful in this position, the ideal candidate will have an inherent desire to plan and implement complex company-wide and regional events that support the backbone of Pivot’s culture of connectedness. The person in this role will also manage the day-to-day operations of the Denver office, partnering with members of the People team and others to plan and execute recurring and special activities supporting our teams. The person in this role will be highly collaborative and communicative, partnering with Technology Solutions, Marketing, Business Operations, and the Executive Leadership team. This is an exciting, fast-paced role requiring creative thinking and problem-solving skills to succeed. Due to the need for in-person support, remote candidates will not be considered.
PRIMARY RESPONSIBILITIES
- Create and maintain a welcoming environment for all employees working in and visiting Pivot’s headquarters in Denver
- Monitor and manage office supplies, organize office storage areas, maintain kitchen/snacks and weekly lunch service for the Denver office team
- Open, sort, and distribute incoming and outgoing mail, deliveries, and other correspondence
- Manage logistics for outgoing shipments and mail
- Liaise between building management and the Denver office; convey information regarding office management to Pivot team members
- Assist as needed with hiring, onboarding, and other special projects, including welcome packages for new employees, business card orders, and new employee setup
- Notarize documents for company executives and assist with other tasks as needed
- Assist with coordination/logistics of internal events (company retreats, board meetings, leadership retreats, holiday parties, happy hours, etc.)
- Coordinate conference logistics with the Marketing/Executive Team; assist in travel planning for conferences, hotel reservations, etc.
- Assist with ordering and execution of swag and coordinating used clothes embroidery with the print shop
- Provide general administrative support to executive team members and teams as necessary
- Additional tasks as required
REQUIRED COMPETENCIES
- 2+ years’ of experience working with internal operations or human resources/people operations
- Self-starter with strong self-motivation and a proven capacity to work in a fast-paced, highly fluid environment
- Excellent written and verbal communication skills
- Friendly, approachable, and professional demeanor
- Proven ability to exercise good judgment, discretion, and confidentiality
- Exceptional organizational, collaboration, and planning skills
- Proficiency in G-Suite, basic A/V technology, and communication tools such as Slack to effectively communicate and collaborate with team members
PREFERRED COMPETENCIES
- Prior administrative or assistant experience
- Knowledge of employment and human resource processes and procedures
- Interest in the solar or renewable energy industry + sustainability
- Notary commission
$60,000 - $90,000 a year
The base salary range for this position is $60,000-$90,000 depending on relevant experience, along with eligibility for the company’s substantial bonus plan, with a target bonus of 30% of annual salary (prorated in the first year based on start date).
Pivot Energy is dedicated to providing a great work experience for all employees, placing an emphasis on company culture, and a focus on our people. To that end, Pivot offers an outstanding benefits package that includes:
· Excellent health/dental/vision insurance benefits with up to 100% of premiums covered by the company
· Four weeks of vacation plus employment milestone bonus vacations
· Company paid life insurance and short- & long-term disability coverage
· Generous parental leave
· 401(k) matching (after vesting period)
· Work from home stipend for new employees
· Public transit reimbursement
· PTO for volunteering in the community
· Charitable donation matching up to $500/year
· Professional development and educational reimbursements
A complete list of all the benefits Pivot offers may be provided upon request.
ABOUT PIVOT
Pivot Energy is a national renewable energy provider that develops, finances, builds, owns, and manages solar and energy storage projects that help decarbonize our nation’s electricity, increase equitable access to clean energy for local communities, and provide real cost-savings to American businesses and
families.
We are fiercely dedicated to accelerating the rapid transition taking place in the energy industry to a more decentralized and cleaner approach to power generation. We are committed to positively contributing to the local communities and people we serve with more than clean energy. We believe global warming poses an existential threat to our planet and that we have a responsibility to help mitigate the threat. Our portfolio includes projects that reduce energy burden for income-limited families, create workforce pathways for under-represented groups within the solar industry, and include robust community investment opportunities.
As a Certified B Corporation and one of Denver’s “Best Places to Work”, we believe that company success is driven by a healthy environment, thriving society, and workplace where all individuals are respected. We evaluate every internal decision on environmental, social, and governance (ESG) factors to determine if our actions will result in a net positive impact on the community, our employees, customers, shareholders, and the environment. Learn more in our annual ESG Report.
At Pivot, our core values guide our work internally and externally:
· Impact – We hold ourselves accountable to having a measurable impact on our people, communities, and the planet
· Balance – Put family first; work hard/have fun
· Determination – Find ways to be successful no matter how difficult the challenge
· Professionalism – Impress everyone we touch, be a team player
· Honesty – Be truthful and transparent, externally and internally
· Kindness – Create an environment where kindness, empathy, and vulnerability are embraced
DIVERSITY, EQUITY, INCLUSION and JUSTICE STATEMENT
At Pivot, we are proactively developing and maintaining an inclusive culture, rooted in mutual respect, that supports a workforce of different generations, races, gender identities, sexual orientations, ability statuses, religions, and cultures to work collaboratively together for greater impact. We seek to build a team that invests in relationship building, celebrates each other’s successes, and makes space for the unique contributions and working styles people bring into Pivot.
Pivot invests in company-wide trainings, assessments, and programs to advance internal inclusion and equity practices, such as employee allyship building, cross-cultural communications, and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging.
EEO STATEMENT
Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes, empowers, and enables equitable career growth for employees regardless of background.
