Administrative Assistant II - Los Angeles, CA

Los Angeles
Administration – Office of the CEO /
Full-Time Temporary /
Planned Parenthood Los Angeles is seeking an experienced Administrative Assistant II to work in our Downtown Los Angeles Headquarters. Reporting to the Chief Administrative Officer (CAO), this role provides a high level of administrative and clerical support for the offices of the CAO--including IT and Partner Relations.

Over one hundred years ago, Planned Parenthood was founded on the idea that everyone should have the information and care they need to live strong, healthy lives and fulfill their dreams. Founded 57+ years ago, Planned Parenthood Los Angeles is one of the largest providers of reproductive health care services in Los Angeles County. The Planned Parenthood Los Angeles (PPLA) team works together to provide high-quality, affordable reproductive health care to women, men, and young people across Los Angeles County. At PPLA, you will discover a culture of like-minded individuals who are eager to make positive contributions to their community and to the Planned Parenthood mission.

Our Ideal Candidate will have the following qualifications:

    • High school diploma or equivalent required.
    • Bachelor’s Degree a plus.
    • 3-5 years’ experience in an office setting, preferably supporting an executive team required. 
    • Proficiency in MS Word, Excel, Outlook, PowerPoint and DocuSign, as well as ability to utilize Internet resources.
    • Ability to use means to monitor and track processes and activities as a part of process improvement efforts and project coordination.
    • Ability and willingness to travel within Los Angeles County.
    • Reliable means of transportation for onsite and off-site work.
    • If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

About the Position:

    • Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.
    • Performs general duties related to supporting the functions of the CAO office: assists in coordinating meeting logistics, gathers and organizes reports and data from CAO’s teams and maintains electronic files. 
    • Supports the management of Accreditation and RQM materials and updates for IT and Partner Relations departments.
    • Reconciles monthly CAO credit card statements and produces CAO expense reports such as mileage and other expense reports.
    • Manages the workflow of documents the CAO must review and approve.
    • Prepares, proofreads, and edits reports, letters, forms, and other communications according to established procedures and as requested. Drafts routine correspondence. 
    • Manages review, execution and archival of documents using DocuSign and other document management systems.
    • Supports development of presentations for senior staff and the Board of Directors.
    • Coordination of staff activities such as regular one-on-ones, staff and all hands meetings, including capture and tracking of action items and follow-ups
    • Assists in the tracking and of key staff deliverables and follow-ups on outstanding issues.
    • Responsible for tracking Earned Time Off Requests for CAO’s team.
    • Provides general office duties such as scanning, copying, word processing, filing, screening calls, scheduling meetings, etc.
    • Performs coverage for Front Desk Attendant during 1 hour meal breaks and additional 10 min breaks related to effectively answering all incoming calls and greeting all visitors to Headquarters. Coverage will also include day(s) Front Desk Attendant is out of office for vacation and/or leave (sick leave etc.).
    • Participate in special projects as requested by the CAO.

Generous salary and benefits package includes:

    • Sick Pay
    • Hiring Range: $25.00 - $28.00 (Non-Exempt)
Compensation Philosophy and Position Hiring Range:
At Planned Parenthood Los Angeles we continuously work towards our values of Justice, Equity, Diversity, and Inclusion including with our compensation philosophy. PPLA recognizes that decisions about pay and benefits have significant impact on staff, so we are committed to ensuring all positions are rooted in a description that identifies competencies, duties, responsibilities and qualifications, and that they are compensated equitably which takes into account both internal organizational equity and market compensation data for similar roles.

Equal Employment Opportunity will be afforded to all applicants and other covered persons without regard to protected characteristics, including their perceived protected characteristic. Protected categories include: race (including traits historically associated with race, including but not limited to, hair texture and protective hair styles such as, braids, locs, and twists as examples but not exhaustive list), color, religion or religious creed (including religious belief, observation, practice, dress, and grooming practices), national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding/chestfeeding, or related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status (including past, current or prospective service in the uniformed service), and any other characteristic protected under applicable federal, state or local law.  PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.