Payroll Specialist - Los Angeles, CA
Downtown Los Angeles
Administration – Finance & Accounting /
Full-Time Regular /
On-site
Planned Parenthood Los Angeles is seeking an experienced Payroll Specialist to work at our downtown headquarters office. Reporting to the Controller and in collaboration with the Payroll Accountant and Payroll Accounting Analyst, the Payroll Specialist is responsible for all aspects of payroll including, but not limited to the preparation of the bi-weekly payroll for over 550 employees, the associated payroll journal entries, the payroll tax filings, interfacing with ADP on a weekly basis, interfacing with employees on a daily basis and generating a myriad of payroll related reports.
Over one hundred years ago, Planned Parenthood was founded on the idea that everyone should have the information and care they need to live strong, healthy lives and fulfill their dreams. Founded 57+ years ago, Planned Parenthood Los Angeles is one of the largest providers of reproductive health care services in Los Angeles County. The Planned Parenthood Los Angeles (PPLA) team works together to provide high-quality, affordable reproductive health care to women, men, and young people across Los Angeles County. At PPLA, you will discover a culture of like-minded individuals who are eager to make positive contributions to their community and to the Planned Parenthood mission.
Our Ideal Candidate will have the following qualifications:
- Bachelor’s degree with preference for concentration in accounting or finance or equivalent work experience required.
- Minimum of at least three (3) years of experience in accounting or finance required.
- Minimum of two (2) years ADP payroll experience, and Enterprise E-Time data and records is preferred.
- Preference for candidate who has experience with ADP Workforce Now and E-time Enterprise.
- Comprehensive knowledge of payroll and benefit reporting and payroll tax filing requirements.
- Comprehensive knowledge of California labor law and payroll tax filing requirements.
- Strong systems background required including but not limited to: Excel, Word, and Great Plains strongly preferred.
- Accounting knowledge and experience related to creating all payroll related journal entries and payroll, benefits required, as well as all payroll related accruals including, but not limited to salary, earned time off, payroll tax liabilities and other fringe benefits.
- Ability to read and implement written instructions.
- Ability to prioritize and manage numerous projects at once.
- Must have a positive attitude, self-motivation and flexibility.
- Ability to relate to diverse communities.
- Ability to work independently and as a team member.
- Must demonstrate accuracy and attention to detail and strong computer and accounting skills are essential.
- Must have and maintain a professional appearance and attitude.
- Good organizational, communications, and interpersonal skills are essential.
- A reliable and flexible means of transportation is required.
- Ability and willingness to travel within Los Angeles County.
- Reliable means of transportation for onsite and off-site work.
- If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.
About the Position:
- Abortion patients are cared for at each of our health centers and in part through the administrative, support, and other non-clinical services provided at all PPLA locations and by all PPLA employees, and supporting these critical services is an essential job duty and fundamental responsibility of all employees and contractors.
- Perform daily payroll department operations.
- Ensure accurate and timely processing of all payroll transactions.
- Reconcile payroll prior to transmission and validate confirmed reports.
- Process bi-weekly payroll for the agency.
- Issue manual payroll checks as needed.
- Assist with monthly reconciliations, including payroll bank accounts and salary-related general ledger accounts.
- Support the Accounting Department in preparing payroll journal entries and related accruals.
- Contacting ADP about payroll errors both in WFN and E-Time.
- Assist with preparation of quarterly reports with the payroll vendor, including but not limited to Federal 941s for the IRS, State of California, and other state payroll reports as needed.
- Audit employee payroll changes
- Maintain and analyze Earned Time Off, including but not limited to earned time off, Worker’s Compensation, 403B and 457(b) payments as required.
- Manage employee benefits and employee garnishments.
- In collaboration with payroll team, support the creation and distribution of annual Federal and State W-2 forms during year-end processing.
- Participate in external audit and reporting processes.
- Generate and distribute reports using payroll reporting and timekeeping systems including but not limited to labor reports as required.
- Provide training on payroll and timekeeping procedures for employees and managers.
- Provide exceptional customer service to both internal and external business partners.
Generous salary and benefits package includes:
- Medical, dental, and vision coverage options for you and eligible dependents
- Free basic life/AD&D policy with additional voluntary coverage options
- Short Term Disability, Critical Illness and Accident policies
- 403(b) Retirement plan with up to 3% employer match
- Medical and Dependent Flexible Spending Account plans
- Public Transportation and Commuter Pre-Tax Reimbursements
- Generous vacation, sick, and holiday benefits
- Hiring range: $32.21 - 38.65 per hour (Non-Exempt)
Compensation Philosophy and Position Hiring Range:
At Planned Parenthood Los Angeles we continuously work towards our values of Justice, Equity, Diversity, and Inclusion including with our compensation philosophy. PPLA recognizes that decisions about pay and benefits have significant impact on staff, so we are committed to ensuring all positions are rooted in a description that identifies competencies, duties, responsibilities and qualifications, and that they are compensated equitably which takes into account both internal organizational equity and market compensation data for similar roles.
Equal Employment Opportunity will be afforded to all applicants and other covered persons without regard to protected characteristics, including their perceived protected characteristic. Protected categories include: race (including traits historically associated with race, including but not limited to, hair texture and protective hair styles such as, braids, locs, and twists as examples but not exhaustive list), color, religion or religious creed (including religious belief, observation, practice, dress, and grooming practices), national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding/chestfeeding, or related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status (including past, current or prospective service in the uniformed service), and any other characteristic protected under applicable federal, state or local law. PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.
