Special Events Coordinator
Salt Lake City, UT, US
Administration – Development /
Full Time /
On-site
WHO WE ARE
Planned Parenthood Association of Utah (PPAU) is a non-profit family planning agency and a leader in sexual and reproductive healthcare, advocacy, and education in the state of Utah. We provide high-quality, affordable sexual and reproductive health care for Utahns/people in eight health centers across the state.
At PPAU, care is much more than the health, education, and advocacy services we provide; it’s the way we approach our world with compassion and a constant desire to improve. We care with kindness, respect, and are passionate about helping adults and teens of all genders, sexual orientations, races, religions, ethnicities, abilities, and cultural backgrounds lead healthy lives.
The Special Event Coordinator supports the Development Team in planning, coordinating, and executing all fundraising and donor engagement events across the state of Utah for PPAU. This role ensures seamless event logistics, assists the Development team in event-related donor stewardship, and collaborates across departments to enhance community engagement through events. The Special Event Coordinator works closely with the Associate Director of Development to align events with organizational fundraising goals, increase donor participation, and elevate Planned Parenthood’s presence within the community.
Essential Job Functions
- Coordinates, Implements, and Evaluates Fundraising and Engagement Events:
- Assists with the planning and execution of all major fundraising events, including the annual Gala, Chocolate Festival, Live PC Give PC, house parties, and other donor cultivation events.
- Coordinates event logistics, including venue selection, vendor management, contract negotiations, program development, and onsite execution.
- Supports event budgeting to promote cost efficiency and optimize revenue potential.
- Coordinates and oversees event volunteers to ensure smooth operations.
- Represents PPAU on the day of the event and ensures operations run smoothly
- Assists in gathering event data and compiling post-event reports to evaluate performance and support future planning.
Event Fundraising and Donor Engagement:
- Works in collaboration with the Chief Development Officer and Associate Director of Development to design events that align with fundraising priorities, ensuring donor engagement and retention.
- Assists with sponsorship outreach and partnership development to secure in-kind and monetary event support.
- Facilitates meaningful engagement opportunities at events to enhance donor stewardship and build connections with new supporters.
- Supports peer-to-peer fundraising initiatives and other donor-driven event efforts.
Supports the Chief Development Officer:
- Ensures compliance with all local, state, and federal laws governing charitable fundraising and event operations.
- Stays informed about event planning best practices, fundraising trends, and innovative engagement strategies from PPFA affiliates and other aligned organizations.
- Represents the organization at community and professional events, fostering strong relationships with donors, sponsors, and stakeholders
Maintains Communication and Upholds Professional Standards:
- Maintains open lines of communication with internal and external stakeholders to ensure events run smoothly.
- Represents Planned Parenthood in a professional and positive manner when interacting with event attendees, donors, vendors, and staff.
- Ensures adherence to confidentiality policies, including HIPAA and Planned Parenthood standards.
- Attends and actively participates in required meetings, training sessions, and the annual team review process.
- Demonstrates respect for diversity in all daily activities and upholds productivity standards.
Minimum Qualifications
- High School Diploma or equivalent experience.
- 1-3 years of professional fundraising experience and/or relevant experience such as event planning, marketing, community outreach, etc. preferred.
- Demonstrated experience in planning special events and/or managing projects successfully.
- Excellent organizational skills and attention to detail.
- Strong interpersonal and communication skills include strong writing skills.
- Ability to work flexible hours, including evenings and weekends.
- Comfort with technology, including Microsoft Office, Google Workspace, and donor databases (e.g., Raiser's Edge or similar) preferred.
- Ability to work as part of a team.
- Passion for Planned Parenthood’s mission and commitment to reproductive health and rights.
- Excellent organizational skills and attention to detail.
- Previous experience in event planning, nonprofit work, or customer service is a plus.
$24.03 - $26.44 an hour
We deeply care about our employees and are proud of our commitment and investment in our team. We prioritize wages and benefits and always keep the employee experience in mind as we work to create a quality work-life balance for everyone.
The starting pay for this position is $24.03 - $26.44 an hour DOE.
Here is a snapshot of the benefits we provide:
- Affordable medical and dental benefits.
- Voluntary Vision, Pet Insurance, Accident and Identity Protection benefits
- Company paid basic life insurance.
- Company paid short term and long term disability coverage.
- 403(b) and Roth plan with 4% employer match.
- Generous PTO
- 13 paid holidays including a float holiday and a birthday holiday.
- Free subscription to CALM
- 8 weeks 100% paid parental leave after one year of service
- Unlimited access to the EAP (Employee Assistants Plan)
- A caring and empowering workplace culture!
As a mission-driven agency, PPAU is not only hyper aware of but also deeply invested in putting people first. We welcome, embrace and celebrate all people regardless of gender, gender-identity, age, race, disability, nationality, ethnicity, faith, or sexual orientation.
No matter what experience you have reproductive rights we encourage you to apply. At PPAU we believe that experience comes from a variety of places. We look for individuals who thrive on challenges, are passionate about doing good, and believe that collaboration and diversity are necessary for success.
Show us how your experiences have shaped you and how you can contribute to PPAU in our mission to provide access to high-quality inclusive and comprehensive sexual and reproductive health care services to all people — with respect and compassion;. We can’t wait for you to share with us your personal story!
WHY WORK AT PPAU?
In addition to competitive wages and a comprehensive benefit package, being part of the PPAU team means providing all Utahns with the opportunity to move through their sexual and reproductive lives as safely, confidently, and healthily as possible.
Planned Parenthood Association of Utah is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment. We do not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic.
Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Our Commitment to Inclusion, Diversity, Equity, and Access: PPAU believes sexual health is essential to every person’s overall health and well-being. We are taking focused steps to make progress as an organization that better reflects our patients and embodies cultural humility. We are wholeheartedly committed to this work.
