Grants Administrator
Salt Lake City, UT, US
Administration – Development /
Full Time /
Hybrid
WHO WE ARE
Planned Parenthood Association of Utah (PPAU) is a non-profit family planning agency and a leader in sexual and reproductive healthcare, advocacy, and education in the state of Utah. We provide high-quality, affordable sexual and reproductive health care for Utahns/people in eight health centers across the state.
At PPAU, care is much more than the health, education, and advocacy services we provide; it’s the way we approach our world with compassion and a constant desire to improve. We care with kindness, respect, and are passionate about helping adults and teens of all genders, sexual orientations, races, religions, ethnicities, abilities, and cultural backgrounds lead healthy lives.
The Grants Administrator is responsible for managing the implementation, tracking, and reporting of all private foundation, philanthropic, PPFA, and government grants, with a particular emphasis on development-driven grants that support Planned Parenthood Association of Utah’s (PPAU) mission and strategic goals. This role includes supporting compliance and administrative functions for Title X and other clinical grants, working in close coordination with the Chief Compliance Officer and clinical leadership.
The Grants Administrator ensures that all grant activities—from proposal development to reporting—are executed effectively, in alignment with funder requirements and organizational priorities. This includes collaborating with development, program, and finance staff to gather necessary data, prepare strong grant applications, manage deadlines, and ensure accurate reporting and budget tracking. The role plays a critical part in securing and sustaining external funding from a wide range of sources.
Essential Job Functions:
- Lead the administration of private foundation, philanthropic, PPFA, and development-related grants, including proposal coordination, budget tracking, outcome reporting, and ongoing funder communication.
- Support the preparation and submission of government and clinical grants, including Title X, by coordinating application materials, ensuring compliance, and assisting with documentation and reporting requirements.
- Coordinate with the Chief Development Officer (CDO) and Chief Financial Officer (CFO) to identify and pursue new funding opportunities, manage the comprehensive grants calendar, and ensure timely and complete application submissions and reporting.
- Track deadlines and grant deliverables to ensure timely execution and reporting.
- Maintain accurate and organized records of all grant activity, including proposals, budgets, reports, correspondence, and compliance documentation.
- Act as a liaison between departments to ensure cohesive grant management, scheduling meetings, preparing agendas, and addressing concerns in real-time.
- Serve as a liaison to funding partners, including PPFA, foundation representatives, and government agencies, ensuring professional and mission-aligned communication.
- Provide training and ongoing support to relevant staff regarding grant responsibilities.
Minimum Qualifications:
- Bachelor’s degree in public administration, nonprofit management, communications, public health, or a related field; equivalent combination of education and experience may be considered.
- Minimum of 3-5 years of experience in grant administration, preferably with a focus on Title X or other federal funding programs.
- Knowledge in federal grant management principles and practices preferred but not required.
- Strong project coordination, task tracking, and problem-solving skills.
- Excellent communication abilities with proficiency in preparing clear and persuasive written materials.
- Detail-oriented with strong time management skills; adept at working under tight deadlines.
- Experience in financial tracking, budget preparation, and administrative support.
- Proficiency in Microsoft Office Suite, NetSuite Grants Administration module, and Raiser’s Edge.
- Actively supports and respects diversity, contributing to an inclusive working and service environment.
- Ability to work as part of a team.
- Passion for Planned Parenthood’s mission and commitment to reproductive health and rights.
$60,000 - $65,000 a year
We deeply care about our employees and are proud of our commitment and investment in our team. We prioritize wages and benefits and always keep the employee experience in mind as we work to create a quality work-life balance for everyone.
The starting pay for this position is $60,000 - $65,000 annual DOE.
Here is a snapshot of the benefits we provide:
- Affordable medical and dental benefits.
- Voluntary Vision, Pet Insurance, Accident and Identity Protection benefits
- Company paid basic life insurance.
- Company paid short term and long term disability coverage.
- 403(b) and Roth plan with 4% employer match.
- Generous PTO
- 13 paid holidays including a float holiday and a birthday holiday.
- Free subscription to CALM
- 8 weeks 100% paid parental leave after one year of service
- Unlimited access to the EAP (Employee Assistants Plan)
- A caring and empowering workplace culture!
As a mission-driven agency, PPAU is not only hyper aware of but also deeply invested in putting people first. We welcome, embrace and celebrate all people regardless of gender, gender-identity, age, race, disability, nationality, ethnicity, faith, or sexual orientation.
No matter what experience you have reproductive rights we encourage you to apply. At PPAU we believe that experience comes from a variety of places. We look for individuals who thrive on challenges, are passionate about doing good, and believe that collaboration and diversity are necessary for success.
Show us how your experiences have shaped you and how you can contribute to PPAU in our mission to provide access to high-quality inclusive and comprehensive sexual and reproductive health care services to all people — with respect and compassion;. We can’t wait for you to share with us your personal story!
WHY WORK AT PPAU?
In addition to competitive wages and a comprehensive benefit package, being part of the PPAU team means providing all Utahns with the opportunity to move through their sexual and reproductive lives as safely, confidently, and healthily as possible.
Planned Parenthood Association of Utah is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment. We do not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic.
Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Our Commitment to Inclusion, Diversity, Equity, and Access: PPAU believes sexual health is essential to every person’s overall health and well-being. We are taking focused steps to make progress as an organization that better reflects our patients and embodies cultural humility. We are wholeheartedly committed to this work.
