Electoral Operations Senior Specialist
Policy, Campaigns & Advocacy – Office of the VP OEC II /
Full Time - Union - Time Limited
Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.
Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek an Electoral Operations Senior Specialist to support Action Fund and PPVotes electoral program operations leading up to and during the 2024 electoral cycle. This job reports to the Director, Management & Operations in the Organizing & Electoral Campaigns (OEC) department of PPFA and is tied to the 2024 Election Cycle. The OEC department is responsible for building Planned Parenthood’s base of active supporters and volunteers, and planning and coordinating campaign activities to achieve legislative and electoral goals in coordination with affiliates and departments across the organization.
This role is expected to begin in November 2023 and end in December 2024.
The Electoral Operations Senior Specialist will work alongside the Director, Management & Operations within the OEC department to track Action Fund and PPVotes electoral spending, create operations process documentation and communications templates for National Office staff and electoral program vendors, and coordinate timely contracting, payment, and reporting to ensure adherence to Finance and Office of General Counsel (OGC) compliance standards. They will also provide general operations capacity to OEC departmental campaigns and special projects on an ad hoc basis.
●Support the Director, Management & Operations in daily tracking and updating of OEC departmental budgets, specifically prioritizing Action Fund and PPVotes electoral spend and cash flow.
●Engage in Action Fund and PPVotes electoral operations planning, including managing any vendor RFP processes, drafting vendor onboarding materials from a finance process perspective, and facilitating debriefs on learnings from past electoral cycles.
●Work with the Elections & Accountability Team to request Action Fund and PPVotes vendor contracts, prepare materials for OGC’s compliance reporting, and ensure staff communications reflect accurate and vetted information related to budget use, time tracking, credit card reconciliations, and reimbursements.
●Pilot new internal systems for Action Fund and PPVotes electoral program operations, including but not limited to Asana and anticipated updates to Planned Parenthood’s current contracting and payment models.
●Partner with the Data, Analytics, & Research Team (DART) to get new vendors added to the Planned Parenthood internal partner database and draft contracts or MOUs with the appropriate legal parameters.
●Deliver ad hoc support on special projects related to OEC departmental campaigns and priorities, including but not limited to patient storyteller program operations, Constituency event planning and on-the-ground capacity, and Impact & Strategy vertical retreat planning and logistics.
●Communicates existing electoral operations systems to internal stakeholders through meetings and emails, providing updates when necessary.
● Manages flow of information to vendors and external stakeholders around OEC contracting, payment, and event logistics.
●Identifies process efficiencies in close collaboration with OEC colleagues on the Management & Operations (MO), DART, and Elections & Accountability Teams.
Knowledge, Skills, and Abilities (KSAs):
●5 years of professional experience directly related to project coordination and/or administrative support, including extensive use of Google Drive and Microsoft Office.
●Strong project management skill set, including rigorous attention to detail, diplomatic and multi-layered approach to communication, and ability to troubleshoot administrative barriers and meet time-sensitive deadlines in a fast-paced environment.
●The ideal candidate learns quickly, prioritizes instinctively, and exercises strong judgment in situations involving sensitive information or multiple internal and external stakeholders.
●Demonstrated investment in Planned Parenthood’s mission, racial and gender equity, and the importance of patient-centered health care and advocacy.
●Previous experience as a Planned Parenthood staff member or volunteer leader is highly valued.
Travel: 0-10% domestic.
$73,000 - $78,000 a year
Total offer package to include generous vacation + sick leave + paid holidays, individual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt-in for Flexible Spending Account (FSA) and Transportation/Commuter accounts.
We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. We're committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
PPFA participates in the E-Verify program and is an Equal Opportunity Employer.
All roles that are denoted as NYC, DC, or both will be on a hybrid schedule, requiring 2-3 days per week in the office.