Associate Director, Program Budget Management

NYC or DC /
Office of the EVP & Chief Operating Officer (COO) – Finance /
Full Time - Union
/ Hybrid
Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education.

Planned Parenthood Federation of America (PPFA} and Planned Parenthood Action Fund (PPAF} seeks a dynamic and effective Associate Director of Program Budget Management. This job reports to the Director, Program and Grants Financial Management in the Finance Department of PPFA. The Finance Department provides confidence to all stakeholders in the fiscal and fiduciary responsibility of Planned Parenthood Federation of America (PPFA), Planned Parenthood Action Fund (PPAF) and its related entities, and Planned Parenthood Global (PP Global) and its related entities (collectively the Organizations) with a commitment to customer service, sound controls, compliance monitoring, and timely, accurate, and complete reporting, analysis and decision support to further the Federation's mission. 

The Associate Director, Budget Management is responsible for assuring that all PPFA resources are tracked and utilized in accordance with not-for-profit best practices, donor restrictions and GAAP. He/she works with Program and Operations teams to ensure the highest standards of practice regarding the budget planning process and facilitates the internal approval process for proposals and budget modification. He/she communicates, demystifies, and promotes GAAP and not-for-profit industry standards for management and fund accounting. He/she acts independently to support resource allocation decisions by providing analysis and budget oversight that reinforces data driven decisions. 

The Associate Director, Budget Management demonstrates strong financial management, external reporting and accounting knowledge, interpersonal skills and possesses extensive knowledge of accounting principles and 501 (c)3 and 501 (c)4 financial rules and regulations in order to guide the Finance team in its budget management, internal reporting and staff engagement. The core deliverables for this role include but are not limited to: 

•Manage a portfolio of grants and unrestricted funds, ensuring that all funding sources are used in a highly efficient and appropriate way in compliance with GAAP and donor intent. Prepare and communicate budget guidance and process improvements to program staff.
•Review and approval of budget submissions for annual budgets, budget modifications, and donor proposals; guiding and supporting a portfolio of departments and program teams to develop and submit budgets in a timely and accurate manner and assist in consolidation of all approved budgets into the organization wide annual plan.
•In support of the Director of Program & Grants Financial Management and the Senior Director of Financial Planning and Analysis, support the timely execution of a bi-annual budget planning
•Support program teams in the modification of budgets in the common budget tool, Adaptive Insights, throughout the year. Monitor financial performance on a monthly and quarterly basis and develop and propose actions to program leaders based on financial results.
•Support the Office of General Council contract management process by validating that all contracted work corresponds to donor proposals and project plans.
•Support the procurement process by providing subject matter expertise in the conduct and cost of project work in the organization. Promote efficiencies where possible and actively pursue economies of cost and other value saving methodologies organization-wide.
•Supply analysis and leadership to regularly conducted financial reviews. Develop contextual explanation for variances between budget and actuals and record trade-off decision-making actions.
•Perform or coordinate short- and long-term special projects in support of strategic

Externally: The role delivers financial reporting to donors. The role also may interact with PPFA's auditors and various regulatory organizations. 
Internally: This role provides financial expertise and direction to lateral colleagues and leadership across program, development, and operations divisions to guide, ensure, and verify sound management of budgeting, spending, and reporting for PPFA's annual budget. 

Knowledge. Skills and Abilities (KSAs): 
-Must have strong analytical acumen. Possess technical proficiency with various financial applications (MS Excel, including the use of pivot tables) and budget and reporting tools. -Non-profit finance experience a plus. 
-Bachelor degree or equivalent professional experience 
-Two to four years of progressively responsible budget, grants and/or financial management experience. 
-Solid finance and accounting experience, and experience with both 501 (c)(3) and 501 (c)(4) organizations a plus. 
-Excellent organizational, management and communication skills. 
-Proven ability to analyze and interpret fiscal and accounting data. 
-Possessing personal qualities of integrity, credibility, and unwavering commitment to PPFA's mission; a proactive, hands-on strategic thinker who will own the responsibility for all aspects of program budget management. 
-Resourceful, creative, and possessing the ability to "hit the ground running" and operate with minimal supervision. 
-Knowledge of advanced Excel, Word and PowerPoint required. 
-Knowledge of diverse groups, working with a multicultural workforce, and sensitivity and appreciation of cultural differences is required. 
-Strong written and verbal communication skills, and interpersonal skills. 
-Demonstrate superior customer service with internal and external customers. Must be able to respond to all inquiries in a timely, tactful and professional manner. 
-Excellent planning, organizational, coordination and time management skills. 
-Desire to take ownership and work across diverse teams to resolve problems. 

TRAVEL: 0-25%
Salary range: $114-125K


Final offers for this job will be based on capabilities and will be made within the parameters of the PPFA compensation program. Total offer package to include generous vacation + sick leave + paid holidays, individual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt in for Flexible Spending Account (FSA) and Transportation/Commuter accounts.   

We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.  We're committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

PPFA participates in the E-Verify program and is an Equal Opportunity Employer.


Beginning in February 2023, all roles denoted as NYC, DC, or both, will be on a hybrid schedule, requiring 2-3 days per week in-office.