Associate Director, Compliance
New York, NY
Office of the General Counsel – Office of the SVP General Counsel
Planned Parenthood Federation of America (PPFA) is the nation’s leading women’s health care provider, educator, and advocate, serving women, men, teens and families. For over 100 years, PPFA has done more than any other organization in the United States to improve women’s health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek an experienced and proactive Associate Director of Compliance, who will report to the Senior Director, Enterprise Risk Management in the Office of the General Counsel. This role will primarily focus on documenting and document management of policies and procedures, partnering with stakeholders to evaluate internal controls and internal audit function, and ensuring adherence to external regulations and laws, e.g., Privacy, HIPAA, EEOC, conflicts of interest and other compliance related matters to minimize potential risk exposure of the organization. Additionally, the Associate Director of Compliance regularly engages with staff at all levels by utilizing risk-based strategies to develop and expand ethics and compliance initiatives.
DUTIES AND RESPONSIBILITIES
- End-to-end management of policy and procedure documentation - identify, draft, produce and/or revise, organize and maintain version control via PowerDMS Software.
- Manage administration of PowerDMS including onboarding/offboarding users and assignments.
- Create collateral and facilitate trainings related to conformance to company policies and procedures, best practices, interpretation of regulatory requirements, and regulatory communications.
- Co-lead the selection, implementation and ongoing management of Risk Management Software to update Risk Registers and ERM dashboard.
- Conduct quarterly meetings to capture, analyze, and monitor strategic and operational risk in partnership with Division leaders.
- Produce ad-hoc, quarterly, and annual risk assessment reports and mitigation plans to identify areas of strength, weakness, opportunity, and threat.
- Perform and/or oversee the completion of internal audits that are more efficiently done by in-house personnel - in conjunction with staff or external sources as appropriate.
- Produce objective and timely analysis and assessments of audit findings and collaborate with functional owners to identify actionable steps to reengineer processes to reduce risk exposure and strengthen internal controls.
- Steward an ongoing review process that tracks and appraises the implementation of corrective actions/improvements to address deficient controls. As well as tracking overall maturation of the organization’s ethics and compliance management capabilities.
- Conduct research and/or special projects as required.
REQUIREMENTS / TECHNICAL EXPERTISE
- Bachelor’s degree or equivalent from an accredited college or university is required.
- 5+ years as Compliance Officer or equivalent.
- Excellent written and verbal communication. Writing must show the ability to translate information into comprehensive and comprehensible documents with proper tone, grammar, punctuation, etc.
- Excel - intermediate level proficiency including the ability to manage and format large amounts of data, perform analysis, pivot tables, create charts and reports.
PERSONAL QUALITIES /OTHER ATTRIBUTES
- Ethical and principled which means the ability to balance fortitude and flexibility, in order to take the lead in setting the company’s tone for integrity.
- Proactive which means alert and vigilant to address potential breaches in compliance.
- Diligent which means even when it becomes challenging, you must be willing to see an issue through to resolution.
- Strong customer service and interpersonal skills with the ability to both partner with and provide strong guidance to associates of all levels throughout the organization.
- Knowledge of diverse groups, working with a multicultural workforce, and sensitivity and appreciation to cultural differences.
Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
Planned Parenthood Federation of America participates in the E-Verify program.