Administrative Assistant
Overland Park, KS
Human Resources /
Administration /
On-site
Planned Parenthood Great Plains has provided access to sexual and reproductive health care since 1935. The high-quality, expert, and compassionate care we provide is shown through our empathetic and supportive staff members. Past challenges, and those we face today, have served only to solidify PPGP’s commitment to our patients and the community. We continue to reflect on the progress we have made over the last eight decades and look forward to continuing our efforts to secure a world of informed reproductive freedom. Join our dedicated team and “Care. No matter what.”
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The Administrative Assistant facilitates the efficient operation of assigned departments by performing a variety of clerical and administrative tasks. This role serves as front desk receptionist, administrative support for the Board of Directors and completes human resource HRIS functions. Position requires excellent customer service, computer, communication, organization, administrative, and teamwork skills.
Essential Job Functions
- Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations. Operates the secure entry system to ensure authorized personnel have access to the administrative offices.
- Perform general office duties, such as ordering supplies (including coffee supplies) maintaining records management database systems, and performing basic administrative functions.
- Collect, sort, and distribute inbound correspondence.
- Schedules Board of Directors meetings and other affiliate events, completes travel arrangements. Prepare Board of Directors meeting agendas including sub-committees and attends meetings to record and distribute minutes.
- Responds to and resolves administrative inquiries and questions.
- Performs administrative HR functions that include processing applications and background checks, gathering new hire paperwork, adds new hires to the HRIS system, completes the onboarding process up to the new employee orientation day.
- Provides employee updates to the communications team for newsletters.
- Responds to employment verification requests.
- Supports the Chief of Staff in preparing for leadership and board of director meetings.
- Maintains employee information in HRIS throughout an employees’ work cycle; add new employees and contractors, process employees’ changes (transfers, locations, salary increases, etc.). Maintains accurate manual and electronic employee records and assists with the record retention program.
- Manages the ongoing maintenance of records and data, employment verifications, various audits, and participates in work processes to prepare for accreditation.
Competencies
- Teamwork - Cooperates actively and effectively with others in the pursuit of common goals.
- Change Orientation - Maintains a positive attitude toward change and appreciates the opportunities that change presents.
- Learning Agility - Ability and willingness to learn from new experiences and leverages those lessons to perform effectively in different contexts.
- Conscientiousness - Demonstrates a commitment to and pride in one’s work, takes obligations seriously, and accepts responsibility for own actions and decisions.
- Resilience - Recovers quickly from setbacks, disappointments, and criticism, while maintaining composure.
- Interpersonal Orientation - Strives to understand others’ feelings and treats others with empathy, care, compassion, and respect.
- Adaptability - Modifies behavior and attitude to best meet the demands of a given situation.
- DEI -Demonstrates a commitment to equity and inclusion through observable behaviors, setting the example for team members, and participating in affiliate initiatives.
Work Environment
- Work is performed in an office unless a designated health event is active.
- Evening and weekend work may be required.
- Use of hands and fingers involved in work which is performed through the extensive use of computer systems, email, phone and fax machines, security system, copiers and scanners.
- Handwritten paperwork is performed.
- Employee is required to sit for extended periods with prolonged exposure to computer monitors.
- Must operate various input/output devices including keyboard and computer mouse.
- This position carries some level of exposure to conflict and/or antagonism by those opposed to the mission of PPGP.
- The noise level in the work environment is usually moderate.
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Position Type/ Expected Hours of Work
- This is a full-time position. PPGP’s basic workweek is 37.5 hours.
- Work day is 7.5 hours.
Education and Experience
- Required Education and Experience
- Associates degree or relevant experience
- Three to five years of experience in an administrative role.
- Preferred Education and Experience
- Bachelors degree in related field preferred.
- Prior experience with Human Resources preferred.
Salary Range - $41,000-$46,000
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Commitment to Justice, Equity, Diversity, and Inclusion (JEDI)
PPGP is wholly committed to fostering a diverse and inclusive organization. We firmly commit to the creation of an environment that values racial equity, diversity, and inclusion, where all individuals feel they are treated fairly, respectfully, and are empowered to bring their full, authentic selves to work. Our commitment is essential to PPGP’s mission of ensuring reproductive freedom as a fundamental right for all individuals. We are committed to supporting employees, applicants, patients, volunteers and vendors with diverse backgrounds. Our vision is to foster a workplace culture that is a safe space where all employees feel included and comfortable sharing their experiences. We demonstrate our commitment to Justice, Equity, Diversity, and Inclusion when we:
· Demonstrate and Expect Transparency and Accountability
· Educate and Support the Development of our PPGP community
· Practice Effective Communication
· Foster Trust by Being Responsive to the Needs of our PPGP community
· Demonstrate the Use of Inclusive Practices
· Display the Ability to Cultivate Belonging
EOE/AA—PPGP is an equal-opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQIA+.
THE WORK OF PPGP
Planned Parenthood Great Plains has been a leading provider of sexual and reproductive health care for more than 85 years, serving women, men, and families in communities across Arkansas, Kansas, Missouri, and Oklahoma. Each year, we provide care to more than 30,000 people across our four-state region through in-clinic and telehealth appointments. We believe that every person deserves to have access to the resources and information they need in order to make decisions about their own health.
PPGP serves people from diverse backgrounds and with diverse needs. PPGP’s medical staff includes board certified OB/GYN and family medicine physicians, as well as advanced practice clinicians including nurse practitioners and physician assistants. PPGP’s clinicians provide sexual and reproductive health care, perform examinations, and diagnose and treat infections. PPGP also provides comprehensive, age-appropriate sex education, and our sister corporation, Planned Parenthood Great Plains Votes, is a leading advocate for the sexual and reproductive rights of people in our region.
PPGP believes that diversity in identity and perspective enriches our agency and allows us to better serve our clients. We are committed to workforce diversity and aspire to reflect the communities we serve. We encourage all individuals to share their pronouns during interviews and meetings. To that end, we strongly encourage people of color, LGBTQIA+ identifying individuals, people with disabilities and other underrepresented groups to apply.
