Employee Relations Specialist

Central IL /
Human Resources /
Full Time
/ Hybrid
Just a few of the Benefits enjoyed by PPIL employees…

-Company subsidized premiums on Medical, Dental, and Vision Insurance
-Up to 12 weeks Paid Parental Leave for eligible employees
-Generous Paid Time Off (PTO) and paid holidays
-Mission focused work
-401k with employer matching
-100% company-paid Life Insurance
-100% company-paid Short and Long Term Disability Coverage
-Robust Employee Assistance Program
-Professional Development awards and opportunities
-Flexible Spending Accounts
-Free Medical Services at PPIL
-Pet Insurance

Planned Parenthood of Illinois is compliant with Governor Pritzker’s 8/26/21 Executive Order covering Healthcare Workers. Furthermore, all staff at Planned Parenthood of Illinois are required to be fully vaccinated against COVID-19 by 10/15/21. Planned Parenthood of Illinois is an equal opportunity employer and reasonable accommodations will be provided based on religious beliefs and to those with disabilities. 

The Employee Relations Specialist provides coaching and support enabling internal departments to effectively interact with employee policies and procedures.  Researches, analyzes, designs, and manages the day-to-day operations of employee programs such as leaves of absence, employee relations, managerial training/coaching, and performance management. This position works under the supervision of the Human Resources Manager.
Essential Functions:
Steward a positive and fair employee experience.
Monitor, implement, and support all employee relations activities, statewide.
Manage the day-to-day operations of leaves of absence, including FMLA, short-term disability, and ADA Accommodations.
Support the affiliate-wide, annual employee performance review and annual employee engagement survey
Support the work structure by maintaining and updating job descriptions for all positions.
Assess the need for and develop curriculum and materials for new and existing affiliate-wide employee and supervisory training programs; review, evaluate and recommend appropriate changes; modify and develop existing programs and trainings.
Facilitate 1:1 Exit Interviews with all departing employees, and analyze and present the data and insights to department leadership, quarterly
Manage and/or assist with the administration and promotion of all PPIL recognition programs.
Provide the Human Resources department with administrative support and assist team members when needed.
Support HR Manager in the coaching of PPIL people leaders as it pertains to performance management; adequately track ER issues throughout the affiliate to best identify trends that need to be addressed, and the strengths and areas of opportunity that exist for each individual PPIL People Manager
Through these activities demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers.
Other Responsibilities:
1.     Work with appropriate staff to identify and develop training programs for non-licensed health center and administrative staff, as needed.
2. Assist the team that provides and coordinates staff on-boarding and off-boarding programs, as requested.
3.     Gather data and prepare HR reports for internal and external customers.
4.     Communicate leave of absence (LOA) policies to staff and administration, create and maintain records regarding employee LOA, and work with appropriate staff to coordinate paid time off and short-term disability benefits.
5.     Work with the HR team to ensure the accuracy of HR employee records. Troubleshoot and audit personnel records as needed and requested by the Human Resources Manager or other members of HR Leadership.
6. In conjunction with HR staff, provide supervision of HR interns and volunteers.
7. Serve as a liaison to staff and management regarding benefits and personnel policies and communicate timely and accurate information to employees.
8. Constantly monitor HR activities with an eye for compliance, thoroughness, and efficiency.
9. Other duties as assigned.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, talk, read, and hear.  The employee frequently is required to use hands and fingers to handle, type, or feel and reach.  The employee is regularly required to sit.  The employee must occasionally lift and/or move up to 25 pounds. 
Supervisor:     Human Resources Manager
Status:             Full time, exempt from the overtime provisions of the wage and salary administration policies.
Education and Experience:  High School Diploma required. Bachelor’s degree preferred, or equivalent in relevant work experience. PHR certification a plus. Three to five years of experience in an HR or similar function; 1-2 years of experience in Employee Relations a must; experience with organizational development in a health care setting or other nonprofit organization preferred. Experience with Planned Parenthood is a plus.
Professional and Personal Qualities:  Motivated self-starter and fast learner with high degree of personal discipline.  Excellent written and verbal communication skills, including the ability to communicate with diverse groups of people.  Ability to work collaboratively with staff at all levels.  Patience, initiative and ability to work under minimal supervision are required. Must be able to manage projects from start to finish, demonstrating strong follow through and appropriate confidentiality.  Interest in and desire to expand knowledge of Affiliate work and management processes required.  Ability and willingness to travel among sites and work evening and weekends as necessary.  Commitment to the operating goals of Planned Parenthood of Illinois.           
Planned Parenthood of Illinois works affirmatively to include diversity among its workforce and does not discriminate in the selection of its staff on the basis of race, color, religion, sex, national origin, age, sexual orientation, disability, income, marital status, or any other dimension of diversity. We encourage diverse candidates to apply for this position.