Education Administrative Assistant

Michigan /
Education-Community Outreach /
Part Time
/ Remote
POSITION TITLE: Education Administrative Assistant
LOCATION: Hybrid within Michigan
STATUS: Part Time, Non Exempt - 22.5 hours per week
BENEFITS: Medical, Dental, Vision, STD, LTD. Life & ADD, 403B, Flexible Spending Account, Generous Paid Time off Program and Free healthcare at our clinics for you and your immediate family!

Planned Parenthood of Michigan has implemented a mandatory vaccination policy requiring COVID-19 vaccinations including boosters when eligible for all employees.

Position Description
Reporting to an Education Director, the Education Administrative Assistant position will use skills obtained through experience and training to provide administrative support to the Education Leadership Team at PPMI which includes the VP of Education, Education Director, and Education Department Managers.  The Education department is responsible for developing, implementing, and evaluating education programs, training programs, and outreach initiatives.  Administrative tasks include but are not limited to ordering, compiling, and mailing supplies; assisting with data tracking and reporting; and providing logistical support for education programs, trainings, events as needed. This position requires problem solving, works independently, and assists with special projects.
Essential Functions
      Works closely with Education Leadership Team to provide logistical support and administrative infrastructures related to various education initiatives
      Monitors inventory of education supplies, kits, and materials
      Orders, prints, tracks, compiles, and mails education supplies, kits, and materials for education programs
      Assists with data tracking and reporting in various data collection platforms such as ADAP, RedCap, and others for education programs
      Monitors education voicemail and email
      Assists with internal and external education team communications
      Attends and keeps minutes for education meetings
      Provides logistical support for statewide education events including working with vendors, coordinating reservations, catering, location details, etc.
      Monitors and updates email lists, inventory lists, and shared drives
      Assists managers with logistical support with onboarding and offboarding education staff
      Assists with logistical and technical support for virtual education programs
      In coordination with the Education Department and communications team, aids in distributing and/or promoting marketing and social media materials
      Maintain current and accurate records and documentation of all activities 
      Coordinates scheduling and calendar assistance for department and education leadership team meetings
      Works with education staff to assist with compiling materials and resources shared on slack, the intranet, email listservs, etc.
      Communicates with program participants as needed
      Operates standard office equipment and uses required software applications
      Organizes and prioritizes multiple tasks and meets deadlines
      Works independently as well as collaboratively within a team environment
      Provides a high level of customer service
      Establishes and maintains effective working relationships at all levels of the organization
      Maintains confidentiality of sensitive information
      Performs other duties and responsibilities as assigned
The above duties and responsibilities are not an exhaustive list of required responsibilities, duties, and skills. Other duties may be added, and this job description can be amended at any time.
Qualifications and Experience
      Qualifications Preferred:
o   High school diploma or equivalent
o   Associate’s and Certificate in Administrative Assistance Programs –or-
o   At least two years of education and/or training in an Administrative Assistant role
o   Any equivalent combination of experience, education, and/or training approved by Human Resources
Knowledge of:
      Intermediate to advanced concepts, practices and procedures used in administrative assistance
      Intermediate to advanced concepts, practices and procedures used in technical program support
      Fundamental concepts, practices and procedures used in effective and efficient administration and utilization of education software/database applications
Skill in:
      Operating standard office equipment and using required software applications, including Microsoft Office and Zoom, Google Suite, Asana
      Experience in data collection/reporting
      Superior attention to detail
Preference for:
      Candidates who are Bilingual in Spanish

Ability to:
      Partner with other staff and functional areas to accomplish objectives.
      Meet and achieve essential functions of the job.
      Attend to detail while maintaining a big picture orientation.
      Gather information; identify linkages and trends and apply findings to assignments.
      Organize and prioritize multiple tasks and meet deadlines.
      Communicate effectively, both orally and in writing.
      Work independently as well as collaboratively within a team environment.
      Handle stressful situations and provide a high level of customer service.
      Establish and maintain effective working relationships at all levels of the organization.
Key Requirements
      Commitment to advancing race (+) equity in one's work: interest in expanding knowledge about the role that racial inequity plays in our society.
      Awareness of multiple group identities and their dynamics; bring a high level of self-awareness about personal identity, empathy, and humility to interpersonal interactions.
      Demonstrated ability to communicate clearly and directly as well as hear and act on feedback related to identity and equity.
      Strong sense of accountability to diversity, equity and inclusion principles and practices.
      Commitment to Planned Parenthood's In This Together service ethos, workplace values, and service standards.
$20.51 - $20.51 an hour
We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.  We're committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.