Chief of Staff

Portland, ME
Administrative - Executive – Administrative /
Full time /
On-site
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POSITION TITLE: Chief of Staff
LOCATION: Portland, ME
HOURS: Full Time, 37.5hours/week minimum, Salaried (Exempt)

POSITION PURPOSE: The Chief of Staff oversees & supports the office of the CEO to prioritizing time and resources, coordinating key projects, and serving as the staff liaison to the Board of Trustees and its committees. This role requires someone who is proactive, well-organized, has strong writing skills, and able to lead teams or work independently, while demonstrating alignment with PPNNE’s core values.

YOUR DAY- TO-DAY RESPONSIBILITIES:

    • Board Affairs
    • Serves as the main point of contact for Board members, supporting communication, scheduling, and information sharing.
    • Coordinates all aspects of Board and Committee meetings, including agenda planning, materials prep, and follow-up on action items.
    • Maintains accurate meeting records, drafts regular communications, and ensures alignment with accreditation and transparency standards.
    • Works with the CEO, Board Chair, and Governance Committee to support Board development, orientation, and recruitment.
    • Helps ensure the Board reflects diverse skills and perspectives and stays connected to the organization’s mission and strategic work.

    • Executive Affairs
    • Oversees scheduling, logistics, and communications to support the CEO and Management Team in using their time and resources effectively.
    • Drafts and edits materials for the CEO, including correspondence, reports, and key communications to staff and external audiences.
    • Manages special projects and serves as liaison to high-profile stakeholders, including donors, affiliate CEOs, and outside counsel.
    • Leads or supports committees and initiatives related to compliance, DEI, and internal operations, including managing timelines and work plans.
    • Supports executive budgeting, monitors systems for effectiveness, and troubleshoots administrative needs as they arise.

JOB PERKS:

    • Work with a group of dedicated professionals
    • Collaborative Work Environment – PPNNE upholds high workplace values and patient service standards, fostering respect, engagement, and teamwork to create the best experience for employees and patients alike.
    • Gain experience with an experienced and successful healthcare operations Team
    • Travel Milage Reimbursement
    • Make a Difference! - Make a direct impact in your community by providing patients with access to high quality & essential health care services

COMPENSATION:

    • Pay Range for this position is based on years of relevant work experience. Candidates with 5-7 years of experience can expect to earn between $62,000 - $68,000 per year.

BENEFITS:

    • Up to 3 weeks paid time off (increases with tenure) & up to 10 Paid Holidays
    • Paid Parental Leave
    • Medical, Dental & Vision Insurance
    • PPNNE Funded Health Reimbursement Account to cover portion of medical deductible costs
    • 403b retirement account and 2% employer match eligibility
    • Employee Assistance Program (confidential counseling and resources)
    • Employee referral bonuses
    • Employer Paid Short Term Disability & Life Insurance

KNOWLEDGE, SKILLS AND ABILITIES:

    • Bachelor’s Degree plus 5-7 years relevant practical experience, or a combination of education and experience from which comparable knowledge and skills are acquired
    • Commitment to customer service and satisfaction
    • Knowledge of and comfort with all services provided by PPNNE
    • Excellent writing and presentation skills
    • High level attention to detail, organizational skills and time management skills
    • Ability to work independently
    • Advanced computer skills with significant comfort and knowledge of Microsoft Word, Outlook and PowerPoint
WHY JOIN PPNNE?

Planned Parenthood of Northern New England (PPNNE) was founded on the belief that everyone has the fundamental right to make decisions about their bodies and reproductive futures free from harassment or fear. Working for Planned Parenthood is more than just a job. Joining Planned Parenthood means becoming part of a mission-driven movement, where your work will help make sexual and reproductive health care more accessible to all.

Interested applicants please submit a cover letter and resume by visiting our website at https://jobs.lever.co/ppnne.

Planned Parenthood of Northern New England welcomes diversity & is an Equal Opportunity Employer
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