Associate Office Manager
Sao Paulo
Administration – Office Services /
Permanent - full time /
Hybrid
At PPRO, our mission is to simplify access to local payment methods and our vision is to enable the sale of goods and services to anyone in the world using their preferred way to pay. We empower partners such as Ant Group, PayPal and Stripe to access new markets, connect with more customers, and accelerate their growth.
Our strength lies in our diverse global team with 50+ nationalities and 10+ international locations- all united around one goal – to deliver the best possible products and services to our partners and customers. While our company mission is to keep innovating global commerce, our internal mission is to #chooseaction, #beopen, #thinkcustomer, #gofurther and #wintogether
The Purpose:
We are seeking a proactive and highly organized Associate Office Manager to support our daily operations in the São Paulo office and provide remote assistance to our Argentina office. This is a permanent, full-time on-site position, playing a key role in ensuring that all administrative routines, supplier relationships, and office operations run smoothly and efficiently. In this role, you will handle a wide range of activities — from managing office supplies, contracts, and payments, to coordinating internal events and employee onboarding. You will also collaborate closely with different departments to maintain a pleasant and functional workplace environment and to ensure compliance with corporate procedures.
Your impact in this role:
- Ensuring office operations and procedures are organized, correspondences are controlled, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
- Manage suppliers and service providers related to the office maintenance.
- Manage internal consumption items, such as office material and consumption stock (coffee, stationery, cleaning items, etc.).
- Monitor invoices and payment orders, ensuring timely submission for approval and processing.
- Organize monthly corporate events for teams in Brazil and Argentina, promoting engagement, integration, and strengthening company culture.
- Plan and execute institutional and strategic events, such as CEO receptions and visits from global leadership, coordinating all logistics and operational details.
- Manage event budgets for Brazil and Argentina, ensuring efficient allocation of resources and cost optimization.
- Lead cost-reduction initiatives within the administrative area, implementing more efficient solutions that generate operational savings.
- Oversee internal communications related to administrative and operational topics, ensuring employees are informed about office matters such as maintenance, events, and day-to-day updates.
- Developing and implementing office policies and promoting activities that enhance operational procedures
What would make you a great fit:
- Previous experience in administrative operations.
- Planning, organization and time management skills
- Ability to communicate effectively with various stakeholders.
- Strong attention to detail and ability to prioritize effectively.
- Proactive and eager to learn approach.
- English proficiency is desirable, enabling effective communication in our global environment.
What we offer:
Hybrid working - We offer a hybrid structure with a 3 days / week on site expectation, so you can strike the balance between office and home working. In addition to our 30-day holiday allowance, we also provide a work from abroad policy, enabling employees to work remotely for up to another 30 days per year.
Learning and Development - We offer a 3,000 BRL annual budget to support your professional growth—because investing in your development benefits us all. In addition, we provide leadership cafés, on-the-job training, and other opportunities to help you grow your skills and thrive in your role.
Insurance - Because better safe than sorry - we want our employees to benefit from various insurances including life insurance, health insurance + dental plan and travel insurance.
Meal vouchers - BRL 54/ day - Enjoy a moment of conviviality and a good and balanced meal thanks to your meal vouchers. You will also have the choice between meal allowance, supermarket voucher or both (splitting the total value in two)
Enhance Family Leave - We understand the importance of family - that's why we offer enhanced family leave to support you during key life moments.
Transportation Voucher - we will cover your costs of commute!
Gym membership - PPRO helps contribute towards the costs of your gym membership, supporting your physical fitness journey while easing the burden on your wallet
New Value (Deals & Coupon Platform) - Get attractive discounts to restaurants, stores and events
Mental Health Platform - We’ve teamed up with a top well-being platform to provide one-on-one therapy, chat therapy, therapist-led courses, guided meditations, and more.
SESC - private institution that makes available Education, Health, Culture and Recreational programs and events and provides Social Assistance to our employees and their dependents.
Pet-friendly office- Because work is better with your paw-tners by your side
Our Principles:
We get things done: We are courageous; we take ownership, make decisions and get things done.
We act with trust and integrity: We listen first and challenge respectfully. We seek out and leverage diverse perspectives. We welcome and offer honest and open feedback, always assuming positive intent
We put the customer first: We are laser focused on delivering outstanding outcomes for our customers. We put the customer at the heart of what we do.
We make things better: We boldly explore new ideas and have an unwavering commitment to continuous improvement.
We work as a team: We collaborate closely and value team success over individual achievement.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
