Senior Executive Assistant (Confidential)
Remote
Executive Office /
Full-time /
Remote
Company: Confidential (Tech Industry)
Reports to: Chief of Staff
Location: Pacific or Mountain Time Zone preference
ABOUT COMPANY (CONFIDENTIAL)
Founded in 2018 through the merger of companies with a storied history of industry-leading innovations, we are driven by a relentless commitment to be the partners our customers trust to ensure they get the results they need for their business.. Our foundation of excellence and a forward-thinking mindset propel us into the future, where we embrace more challenges, foster collaboration, and champion innovation.
We pride ourselves on our flexibility, nimbleness, and our ability to unite in finding solutions when challenges arise. Our dedication to loyalty fuels our mission to deliver results while continuously iterating and improving.
Our diverse team includes musicians, veterans, filmmakers, parents and homebrewers (to name just a few!), reflecting our belief that life should be lived fully, both inside and outside of work. We understand that work is just one part of a rich and varied life, and we are committed to supporting our employees in achieving a balance that allows them to be more than just workers. Together, we harness the power of the most advanced technology in our industry to help our clients achieve their goals and experience a bigger, bolder life.
POSITION SUMMARY
The Senior Executive Assistant provides essential support to four or five high-level principals, managing a variety of projects and administrative tasks tailored to their needs. This role enhances the principals’ efficiency by managing their demanding calendars and meeting requests to optimize time management for their priorities.
Success in this role requires efficiently prioritizing tasks, managing calendars, and anticipating support needs in a fast-paced environment. The ideal candidate is organized, detail-oriented, and personable, with the ability to manage day-to-day responsibilities while keeping an eye on the bigger picture.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provide Comprehensive Administrative Support
- Oversee and manage complex calendars for multiple principals, ensuring efficient scheduling and timely coordination of meetings, interviews, events, and conferences
- Arrange domestic and international travel, including booking flights, accommodations, and transportation
- Assist in the preparation of reports, analyze information, and help create presentations
- Organize and coordinate internal and external meetings, interacting with stakeholders, vendors, and board members
- Plan and execute team events and special projects, collaborating with cross-functional teams and managing logistics, including coordination with outside vendors as needed
- Assist with financial tasks, including expense reports and budget preparation
- Record and provide accurate minutes of meetings as directed
- Collaborate closely with other Executive Assistants to ensure seamless communication between departments and key stakeholders
- Exercise independent judgment to prioritize conflicting demands and address issues with effective solutions
- Navigate complex interpersonal dynamics with empathy, supporting the principals and fostering a positive work environment
What Positions You For Success
- At least 5 years of professional experience preferable supporting senior executives
- Proven ability to manage multiple high-priority tasks and independently resolve complex issues while supporting several principals with diverse priorities
- Skilled at building strong working relationships and serving as a reliable extension of senior leaders
- Proven commitment to an inclusive approach in problem-solving, fostering a transparent and collaborative organizational culture
- Flexibility to work with principals across different time zones, including internationally
- Advanced proficiency in Google Suite
- Polished and professional communicator with exceptional attention to detail
- Demonstrated ability to thrive in a fast-paced, startup-like environments, exhibiting strong initiative, adaptability, and resilience under pressure
- Collaborative team player with the capability to work effectively both independently and as part of a team
- Experience with AI applications in the workplace, with a strong desire to expand knowledge and integrate additional AI tools
- Professional maturity, discretion, and high emotional intelligence, with excellent time management skills
COMPENSATION
$100,000 – 105,000 salary base + bonus
DIVERSITY, EQUITY, AND INCLUSION
We know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.
