Office Manager
Amsterdam
Facilities – Office Management /
Full-time /
On-site
Be yourself at Protolabs
Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. We are an equal opportunity employer, and we are committed to building a diverse team that feels they are valued in the workplace. So do you feel you do not meet every single requirement but still intrigued? We encourage you to still apply! You can help make our company even better. We do not discriminate based on race, color, national origin, sexual orientation, gender, age, mental or physical ability, or any way you represent yourself. We strongly believe diversity makes for more successful teams.
Why Protolabs?
We are the leaders in digital manufacturing. We hire doers, makers, and creative thinkers who tackle our roles with an entrepreneurial spirit. Our culture is centered around meaningful work that brings new and innovative products to market at unprecedented speeds. We are a diverse team that comes from all walks of life and take pride in our team who is smart, genuine, humble, and passionate about what we do. It’s our people who fuel our creativity and make our culture feel like home.
Join our team as an Office Manager!
This is an onsite role based out of Amsterdam, Netherlands.
We are looking for an energetic Office Manager to oversee our daily office and warehouse operations, impact the company culture by organizing events, and assist our Finance team on accounts receivable. The ideal candidate will be organized, enthusiastic, reliable, and have a keen eye for detail to ensure the seamless running of our office and warehouse, as well as reaching out to customers to collect invoices.
What You'll Do
- Oversee general office & warehouse operations, including managing supplies, lunch/snacks, equipment and maintenance
- Make the office & warehouse look and feel great in all aspects to create an amazing vibe
- Get creative with organizing events such as our yearly company event and other fun things to keep the team motivated i.e. Pride week activities, Park days, Pizza night etc
- Organize and support trainings, meetings and events in the Office. Help with making hotel/restaurant reservations for visitors on request
- Responsible for the safety of the office & warehouse (coordination of the RI&E, BHV training and making sure that the rest of the BHV team has valid certification, that the fire equipment has been yearly checked, etc)
- Act as a point of contact for internal and external communications related to office management and finance
- Coordinate meetings and appointments, and manage office calendar events
- Facilitate smooth communication by email and Slack for the AMS location and between departments to ensure open and clear communication
- Manage accounts receivable by reaching out to customer to confirm payment status
- Communicate with clients to resolve billing inquiries and discrepancies
- Collaborate with the finance team to reconcile customer accounts and other invoice related questions
Communication and Coordination:
Finance-Oriented Tasks:
What It Takes
- You are service-minded, with strong interpersonal skills for working with a diverse team of personalities and cultures
- Availability to work onsite in our beautiful Amsterdam office locatedat Danzigerkade with great view
- Proactive with a positive and energetic personality
- A multitasker who is confident in wearing many hats
- Strong attention to detail and organized but with an ability to think outside the box and see the bigger picture
- Creative, solution-oriented professional with a proven ability to navigate through unexpected challenges that do not have a fixed solution
- Extensive knowledge and experience with Office 365
What's In It For You!
- Part of our journey is clearly down to our amazing team, and we strongly believe in giving people a space to truly, authentically be themselves. We also believe that treating our employees well and sprinkling a great place to work with some nice perks can make work a little sweeter
- Annual company bonus. We celebrate success together! Employees are not only rewarded for their achievements but also for contributing to the overall success of the business
- Wellness and well-being with access to OpenUp psychologists
- Dog friendly office
- Daily Lunch and snacks are provided in the office; it's a moment for our teams to connect and recharge. Shared meals strengthen our bonds and fuel collaboration.
- We offer great opportunities for learning and development, including access to external educational events & trainings, access to our inhouse LEARN platform with diverse courses, training, and workshops, and various opportunities for you to develop your skills
- Monthly €15 voucher through Alleo with discounts on fitness, food stores, electronics and more
- Regular team events & socials
