Summer School Assistant Director of Operations
Bronx, NY
Summer School 2024 /
Temporary /
On-site
Primary Function & Position Overview
The Summer School Assistant Director of Operations (ADOO) will report into the Summer School Director of Operations. ADOO will manage the Summer Arts Boost finances and support daily systems for the summer program in support of the vision of the Principal and Chief Academic Officer. The ADOO will ensure that the program meets or exceeds its goals regarding: (1) state, federal and Summer Boost grant compliance; (2) general fiscal accountability (i.e. enrollment and support with budgeting and program purchases); and (3) general operational support.
The Summer School Assistant Director of Operations will assist in overseeing the operations and finance for the summer program and act as the primary operations school interface with Public Prep.
The Summer School Assistant Director of Operations will be paid a stipend of $5,000
Duties & Responsibilities
- Finance and Purchasing
- Work in partnership with Summer School Principal and Summer School Director of Operations in managing the program’s budget and finances
- Process invoices received by the school and ensure that they are submitted to Accounts Payable in a timely manner and correctly classified
- Maintain accurate records of all financial transactions (deposits, student payments, emergency checks, etc.)
- Ensure adherence to network’s fiscal policies and procedures
- Manage program purchasing by placing orders with vendors, tracking deliveries, and maintaining inventory
- School Leadership and Management
- Support the execution of clearly-defined program systems and procedures that enable a positive, structured school environment.
- Support general administrative needs.
- Meet regularly with Public Prep Managing Director of Operations to ensure the program’s successful implementation of best practices, and shared, mission-aligned professional environment.
- School Operations, Logistics, and Facilities
- Support program launch, close out, and set up for the new school year.
- Support logistics for school events and activities, including, but not limited to, testing, student incentives, and information sessions.
- Participate in building meetings pertaining to facilities and safety
- Compliance and Reporting
- Provide accurate Summer Arts Boost financial data for all reporting needs related to the Summer Boost grant.
- Human Resources and Payroll Assistance
- Support with onboarding and training of Summer School staff.
- Review and approve per session time sheets on scheduled payroll processing days.
- Process and approve bi-weekly payroll timesheets for all full and part time Summer School employees.
- Monitor and track staff attendance, providing reports to the principal and distributing disciplinary letters, as needed.
- Student Recruitment and External Relations
- Support the program meeting its student enrollment targets.
Qualifications
- A Bachelor's degree from an accredited college or university.
- Master’s degree in relevant field/MBA, preferred.
- Minimum 4 years of related business/operations experience.
- At least 2 years of demonstrated success managing a small team or multiple large projects.
- Strong project management skills, ability to handle multiple priorities, and must be detail-oriented.
- High level of comfort with financial oversight and budgetary tracking.
- Strong analytical and problem solving skills.
- Ability to think and act strategically.
- Team player with strong interpersonal skills.
- Proficient in Microsoft Office; familiarity with financial management/accounting software, a plus.
- Maturity, humility, strong work ethic, and “can-do” attitude.
- Personable and has ability to interact with various stakeholders.
Hours & Dates
- Pre-programming
- Attend bi-weekly program preparation meetings from May 3, 2024-June 21, 2024.
- One 90 minute staff orientation meeting TBD in May.
- One 90 minuteFamily Orientation Zoom Meeting TBD in May.
- Programming:
- Alignment and Professional Development: June 17-June 28, 2024 ---- 8:00 am-4:00 pm
- Program:
- July 8-August 5, 2024
- Monday-Friday, 7:30am-3:30pm
- Close Out:
- Post Program Assessment and Budget Close Out:
- August 6-August 9, 2024 8:00 am-4:00 pm
