Accounts Payable Specialist
Shakopee, Minnesota
Accounting and Finance – Accounts Payable & Accounts Receivable /
Full Time /
Hybrid
Rahr Corporation is looking for a Accounts Payable Specialist to join our team in Shakopee Minnesota. In this role responsible for the three-way match process, accounts payable processes requiring the use of problem-solving and critical thinking skills, and cross-functional collaboration with colleagues in other departments on projects. This role is also responsible for reviewing, processing, and reconciling vendor invoices, ensuring accurate, efficient, and timely accounting transactions that meet and/or exceed metric expectations set for the role level.
BENEFITS & PERKS:
- Competitive Starting Base Pay Between $26-$29 per hour
- Annual Bonus
- Medical benefits with coverage paid for at 90%
- Dental and Vison Programs
- Generous Annual 401(k) Company Contribution of 15%
- Employee Assistance Program
- Paid Life Insurance
- Short Term Disability
- Long Term Disability
- Tuition Reimbursement
- Generous PTO
- Sick Time
- 12 Paid Company Holidays
- Parental Leave
- Career Growth and Progression Paths
- Stability and Backing of a 178-year-old Family Owned and Operated Company
ROLES & RESPONSIBILITIES:
- Reviews and audits accounts payable invoices for appropriate documentation and approval.
- Reconciles outstanding amounts by comparing invoices with purchase orders and other records.
- Accountable to metrics for productivity and accuracy, ensuring goals are prioritized, monitored, and achieved.
- Enters invoice amounts into the accounting system and processes check runs, wire transfers, or other forms of payment, ensuring compliance with payment terms and company policies.
- Efficiently and accurately codes and processes accounts payable invoices.
- Audits three-way matching to ensure validity, rate accuracy, and reasonableness.
- Ensures the prompt initiation and resolution of billing discrepancies by coordinating with other departments and escalating issues as needed.
- Reconciles vendor statements and conducts research to correct identified discrepancies.
- Provides outstanding customer service, to both internal and external stakeholders.
- Responds to inquiries from vendors and researches and resolves concerns or discrepancies.
- Ensures vendors are setup appropriately with all necessary documentation.
- Communicates with all levels of management to escalate cases and keep them informed of issues as they arise.
- Collaborates with colleagues in other departments on cross-functional projects. Leverages problem-solving and critical thinking skills to identify opportunities and make recommendations.
- Thoroughly and accurately maintains files and documentation in line with company policy and accepted accounting practices.
- Reconciles accounts payable ledger to ensure all payments are accounted for and posted correctly.
- Assists in the month-end and year-end closing process, including preparing reports and reconciling accounts payable balances.
- Drives initiatives to enhance the efficiency of the AP function. This could include reducing payment cycle times, automating invoice matching, and improving approval workflows.
- Identifies areas of risk within accounts payable processes (fraud, duplicate payments, compliance issues) and creates controls to mitigate those risks.
- Provides backup and support to other accounts payable staff as needed.
- Performs additional duties and responsibilities as assigned to support the company and operational needs.
MINIMUM EDUCATION & WORK REQUIREMENTS:
- Associate degree in a related field or equivalent work experience.
- 4+ years’ experience in Accounts Payable.
- Hands-on experience with Microsoft Dynamics 365 (or similar ERP) required with a proven history of leveraging the tool’s automation and processing efficiency capabilities.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Solid understanding of AP process and general accounting principles with a demonstrated ability to leverage knowledge to identify and correct opportunities.
- Strong working knowledge of Microsoft Office software suite (Outlook, Excel, Word). Proven technical experience leveraging Excel for regular work.
- Proficient in accurately entering and managing data within accounting systems and spreadsheets, ensuring data integrity and minimizing errors.
- Strong critical thinking and problem-solving skills with a demonstrated ability to independently solve complex problems.
- Demonstrated ability to communicate clearly and professionally, both verbally and in writing, with internal and external stakeholders, effectively managing challenging conversations.
- Excellent interpersonal and customer service skills with the ability to interact professionally with employees and vendors.
- Ability to productively collaborate with colleagues and management, working effectively across functions, levels, and business units, to achieve shared objectives.
- Strong organizational skills with meticulous attention to detail and high level of accuracy.
- Strong attention to detail with the ability to perform thorough reviews and verifications of transactions, ensuring that all information is complete and accurate before finalizing.
- Proven ability to make sound decisions within established guidelines and recommend effective solutions to resolve problems or issues.
- Demonstrated ability to act with speed, agility, and accountability to drive desirable outcomes and meet deadlines.
- Ability to work independently and with a team in a fast-paced, high-volume environment, with a strong emphasis on accuracy and timeliness.
Rahr is a family-owned global leader and trusted partner to the craft beverage industry, proudly supporting breweries, wineries, distilleries, cideries, and storefronts with premium supplies and ingredients since 1847. With over 175 years of expertise, Rahr combines tradition with innovation to meet the evolving needs of our customers and the craft beverage community.
Headquartered in Shakopee, MN, Rahr Corporation is a fifth-generation family business. We are committed to providing the highest quality products and services to our customers, ensuring they can create beverages that inspire and delight. Our offerings include an extensive range of barley malts, hops, adjuncts, and other brewing essentials, designed to support beverage makers of all sizes and styles.
At Rahr, we value quality, innovation, and collaboration. We’re passionate about crafting excellence and fostering the growth of the craft beverage industry while upholding our family-owned values and commitment to sustainability. Join us and become part of a legacy dedicated to supporting the artistry and success of beverage makers worldwide.
