Executive Assistant
Shakopee, Minnesota
Corporate – Administrative /
Full Time /
On-site
Rahr Corporation is looking for an Executive Assistant to join our team in Shakopee Minnesota. The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), Chief Commercial Officer (CCO), Chief Operating Officer (COO), Vice Presidents, and other senior leaders across the organization. This position is responsible for ensuring seamless coordination of schedules, communications, projects, and priorities across the executive team. This role serves as a central point of contact, enabling leadership to operate efficiently and focus on high-impact organizational objectives.
BENEFITS & PERKS:
- Competitive Starting Base Salary Between $70,000 - $85,000 - per year
- Annual Bonus
- Medical benefits with coverage paid for at 90%
- Dental and Vison Programs
- Generous Annual 401(k) Company Contribution of 15%
- Employee Assistance Program
- Paid Life Insurance
- Short Term Disability
- Long Term Disability
- Tuition Reimbursement
- Generous PTO
- Sick Time
- 12 Paid Company Holidays
- Parental Leave
- Career Growth and Progression Paths
- Stability and Backing of a 178-year-old Family Owned and Operated Company
ROLES & RESPONSIBILITIES:
- Provide comprehensive administrative support to the CEO and C-suite executives and other members of the senior leadership team.
- Manage complex, frequently changing calendars for multiple executives, including scheduling and prioritizing internal and external meetings.
- Coordinate domestic and international travel arrangements, including detailed itineraries, accommodations, group transportation, and expense reconciliation.
- Monitor and prioritize incoming communications, emails, and requests to ensure timely responses and appropriate delegation or follow-up.
- Prepare, edit, and proofread correspondence, reports, presentations, internal communications, and other confidential documents.
- Serve as a liaison between executives and internal/external stakeholders to ensure consistent communication and follow-through.
- Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes.
- Organize and support executive leadership team and cross-functional leadership meetings. Accountable for preparing agenda items, taking notes, tracking action items, creating presentations, and distributing notes or minutes.
- Support the planning, logistics, and execution of board of directors’ meetings, including preparation and distribution of board books and meeting materials.
- Serve as a point of contact for board members and stakeholders, managing logistics, travel, and communications as needed.
- Support key strategic initiatives and special projects by tracking deadlines, deliverables, and follow-ups.
- Ensure executives are prepared for meetings by providing necessary materials and context in advance.
- Identify opportunities to improve workflows and introduce efficiencies in administrative processes.
- Coordinate the collection and dissemination of information for shareholder updates and annual meetings.
- Serve as a point of contact for board members, shareholders, and other stakeholders, managing logistics, travel, and communications as needed.
- Manages the philanthropic program for the company.
- Confidentiality and Discretion
- Maintain and update confidential records related to board activities, governance documentation, and shareholder correspondence.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Represent the executive team in a professional and approachable manner when interacting with employees, external stakeholders, clients, and board members.
- Maintain strict confidentiality in all business matters and exercise sound judgment.
- Perform additional duties as requested to support, assist, and enhance the company’s goals and objectives.
MINIMUM EDUCATION & WORK REQUIREMENTS:
- Bachelor's degree in Business, Communications, or a relevant field from an accredited University.
- 5+ years’ supporting C-suite or senior-level executives in a fast-paced, high-responsibility environment.
- Previous experience supporting a Board of Directors and/or shareholder communications is highly preferred.
- Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and tools such as Teams and SharePoint. Experience with Diligent is a plus.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Demonstrates a high degree of self-motivation, consistently upholding strong standards of quality and professionalism in all endeavors.
- Excellent written and verbal communication, documentation, and organizational skills.
- Effective and professional communication with employees, senior leaders, board members, shareholders, and external partners. Proven ability to recognize how to adjust style based on audience.
- Exceptional organizational and time management skills with the ability to prioritize multiple tasks and deadlines.
- Proactive problem-solver with a high level of attention to detail to ensure accuracy and follow through.
- Demonstrates urgency and works independently to complete tasks and meet deadlines.
- Adept at anticipating needs, leveraging critical thinking skills, and resolving issues independently.
- Understands best practices with confidentiality around private information and handles information with discretion and professionalism.
- Knowledge of standard office administrative practices and procedures.
- Strong ability to prioritize and balance multiple responsibilities effectively, including both strategic and operational tasks.
- Build and maintain positive working relationships across the organization, fostering collaboration and teamwork, and representing the company and executive leadership team with professionalism and integrity.
- Promotes a positive, collaborative, transparent, and respectful atmosphere where work is executed productively and with responsible stewardship of company resources.
- Earns respect and trust from others by acting as a positive role model and upholding organizational values.
- Demonstrates adaptability and remains composed in high-pressure situations.
Rahr is a family-owned global leader and trusted partner to the craft beverage industry, proudly supporting breweries, wineries, distilleries, cideries, and storefronts with premium supplies and ingredients since 1847. With over 175 years of expertise, Rahr combines tradition with innovation to meet the evolving needs of our customers and the craft beverage community.
Headquartered in Shakopee, MN, Rahr Corporation is a fifth-generation family business. We are committed to providing the highest quality products and services to our customers, ensuring they can create beverages that inspire and delight. Our offerings include an extensive range of barley malts, hops, adjuncts, and other brewing essentials, designed to support beverage makers of all sizes and styles.
At Rahr, we value quality, innovation, and collaboration. We’re passionate about crafting excellence and fostering the growth of the craft beverage industry while upholding our family-owned values and commitment to sustainability. Join us and become part of a legacy dedicated to supporting the artistry and success of beverage makers worldwide.
