Office Services Administrator - 16 Month Contract
Toronto
Jumpstart Refugee Talent – Refugee Talent Hub /
Office Administration /
Hybrid
Our employer partner, a recognized national media and publishing organization with headquarters in Toronto, is looking to add a detailed and experienced Office Services Administrator to their team!
Reporting to the Supervisor of Office Services, this individual is a member of the team responsible for providing various services to staff such as daily incoming and outgoing mailing, process promotional/mass mailing, printing/photocopying including booklet production, editing/updating/creating forms and templates, maintaining office supplies including paper, toner, company stationery, courier management, backup for reception, support building maintenance and administrative work includes invoice processing and coordinating WSIB/COI program.
Key Responsibilities:
- Receive/sort and distribute mail and courier packages to appropriate individuals/groups including logging incoming packages and notifying recipients in the organization.
- Daily outgoing mail process including subscription invoices and cheque mailing.
- Dispatch courier packages to contracted courier companies to coordinate remote courier arrangements.
- Organize and manage large volumes of mail out (including data clean up and mail merging), meet deadlines and ensure quality of work is maintained.
- Process company promos by compiling and producing/mailing subscription gift cards or thank you cards.
- Process ROB/Style magazines mailing including special courier out/mail out on a project basis
- Process and produce business card orders and create and/or produce various types of printing products.
- Process invoices, maintain office supplies.
- Coordinate the WSIB/COI program.
- Support peers in Office Services, Reception, and Building Maintenance as required
- Other duties as required.
Qualifications:
- Ability to work in a team environment
- Excellent customer service skills
- Demonstrates strong time management and accountability
- Strong analytical and problem solving skills
- Strong organizational and multi-tasking skills
- Ability to work under pressure
- Proficiency in MS Office and experience with graphic design programs (Adobe Illustrator)
- Familiarity with invoicing and AP procedures
- Lift items weighing up to 22.7 kgs (50 lbs)
- Regular in-office availability from Monday to Friday
We thank all applicants interested in this opportunity, however; only selected candidates will be contacted regarding next steps.
