Administrative Assistant to the Chief Communications & People Officer (Onsite)
Rockville, Maryland
General Corporate – People and Communications /
Full Time /
On-site
Who we are
REGENXBIO is an exceptional place to work. You'll have the opportunity to collaborate with some of the best and the brightest people, touch amazing science, and be a part of extraordinary plans. Our core values: Trust, Accountability, Perseverance, and Innovation drive everything we do. We aim to bring these values to life every day with all that we do, and we believe that what we do matters - to patients, to their families, and to their communities.
The Assistant provides comprehensive administrative support to the Chief Communications and People Officer (CCPO) and the broader People and Communications team. This role is responsible for managing a wide range of complex and confidential tasks, ensuring seamless coordination of priorities. The ideal candidate is highly organized, exercises sound judgment and discretion, and thrives in a dynamic, fast-paced environment. This role is located onsite in our Rockville office.
What you’ll be doing
- Provide proactive administrative support to the CCPO, including calendar management, travel coordination, and daily, weekly and monthly prioritization of meetings.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Serve as the gatekeeper for the CCPO, prioritizing requests and ensuring timely follow-up.
- Assist in the new hire onboarding process including creating employee files, triggering background screenings, and checking new hire paperwork.
- Support contractor process, working closely with Finance, Legal, and hiring managers on process and the administration of purchase orders/SOWs.
- Support onsite interview process to include interview scheduling and day-of coordination of interviews.
- Oversee termination process including termination paperwork, sending and retrieving exit surveys, and tracking effective dates, as appropriate
- Prepare and circulate weekly notifications for new hires and terminations
- Maintain electronic employee files, ensuring quality, completeness, and integrity of information
- Assist with employee benefits, including reconciling and process benefits bills as needed
- Assist with planning and execution of culture and corporate-building activities such as employee events and celebrations
- Be an engaged member of the admin team, pitching in to support teammates and providing backup coverage as needed — especially for our Rockville site.
- Manage sensitive and confidential employee information and Board of Directors materials with a high level of discretion and professionalism.
We set our employees up for success. To be successful in this role and help us achieve our goals, we are looking for someone with the following skills and qualifications:
- Bachelor's degree strongly preferred
- At least 2 years experience in a support role.
- Proven ability to thrive in a fast-paced environment with ability to prioritize competing deadlines.
- A passion for learning!
- Must have an impeccable attention to detail and discretion.
- Strong organizational and project coordination skills, with the ability to manage multiple priorities in a fast-paced, evolving environment.
- Exceptional written and verbal communication skills.
- High level of integrity and professionalism in handling confidential and sensitive information.
- Comfortable working cross-functionally and supporting a broader team with meeting logistics and ad hoc project needs.
- Agile learner and open to pivoting approaches and processes as needed based on business and people needs
- Proficiency in Microsoft Office Suite.
Why You Should Apply
By joining REGENXBIO, you will have the opportunity to be a part of a growing company and incredible team passionate about developing novel AAV gene therapy products to our patients. In addition, professional development is important to us. By joining our team, you’ll have the opportunity to be exposed to challenging projects and development resources to help you grow personally and professionally.
We are proud to offer a comprehensive rewards package which includes a market-competitive base salary, an annual performance-based bonus program, stock grants at all levels, and benefits such as health, dental, and vision insurance, retirement plan with 401(k) match, summer hours, and more! The estimated compensation range for this role is $57,000 to $75,000 annually. The actual salary offered to the final candidate depends on a number of factors such as relevant work experience, skills, education, and years of experience.
