Executive Assistant to CEO
Quezon City / India / Uzbekistan
Operations /
Permanent /
Remote
WORK HOURS - 9am - 6pm EST
Under the direct supervision of the global CEO, this position will be responsible for providing overall support for C-level executives by assisting the project coordination of daily operation activities.
Responsibilities
- Actively conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating appropriate communication channels on behalf of executives.
- Act as a liaison between the executives for internal staff and clients.
- Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Ensure executive calendars are up to date at all times.
- Maintain client confidence and protect operations by keeping information confidential.
- Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Create MS Excel files for monthly data summary reports. Utilize MS Excel formulas, tables, macros, etc. to analyze reoccurring data.
- Sit in on internal meetings (as needed) and create meeting summary notes for executives to review at a later time.
- Provide briefings to executives in a timely fashion following the conclusion of internal meetings to update relevant details that pertain exclusively to executive responsibilities and attention.
- Able to communicate with technical and non-technical professionals both internally and externally, including senior management and C-Level professionals in a clear and concise manner.
- Excellent active listening skills and able to ask relevant questions in order to gather, document and communicate effectively with Employees and Clients alike.
- Able to work on simultaneous projects (multitask) and completing tasks in a timely manner with minimal supervision.
Qualifications
- 5-7 years of supporting senior executives and management work experience required.
- Impeccable communication skills (Strong Verbal and Written Communication skills) with executive management.
- Able to adapt to different situations in an ongoing fast paced environment.
- Strong MS Excel experience (Creating Formulas, Tables, Macros).
- Analytical and detail oriented mindset.
- Open to working additional hours as needed.
- Knowledgeable and experienced in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Self-starter who is able to project manage and execute the tasks being assigned.
- Exhibit a high-level of professionalism and sound judgment.
