Office Coordinator & HR Administrator
Right Formula London
Business Operations /
Full-time /
On-site
About Right Formula
At Right Formula, we enable brands to push the limits of sports marketing through a unique blend of expertise, ingenuity and agility that we call the Right Formula. Our complete 360-degree service offering takes brands from partnership identification through to the delivery of fully integrated marketing strategies. With offices in the UK and the US, we support clients worldwide, helping them to accelerate growth through the power of sport.
The Role
We’re seeking an Office Coordinator to play a key role in the smooth day-to-day running of our office while providing reliable administrative support across the business. This role is central to business operations, ensuring the workplace is well managed, organised, and a great environment for our team.
Alongside general office coordination, the Office Coordinator will support our HR team with a range of administrative tasks, acting with complete confidentiality and discretion. While this is not an HR role, the post-holder will provide trusted assistance with activities such as employee onboarding, letters, record-keeping, and setting up events to support HR initiatives.
This role is office-based, five days per week, reflecting the need for consistent, hands-on business support. We are looking for someone meticulous and process-driven, who brings a proactive and adaptable approach, and who has a “can do” attitude.
Key Responsibilities
- Act as the first point of contact for general office queries and requests.
- Coordinate with the facilities management company to ensure the office is maintained to a high standard (cleanliness, repairs, supplies, safety checks). Please note: this role will not directly manage the facilities partner, but will work with them to ensure smooth collaboration.
- Manage office supplies, equipment, and stock levels, placing orders as required.
- Oversee meeting room bookings and support the smooth running of day-to-day office logistics.
- Provide administrative support for internal events and team activities.
- Support HR with onboarding new starters (welcome packs, desk set-up, system access, etc.).
- Provide confidential HR administrative support, including letters, maintaining employee data, and compliance tasks.
- Assist with setting up events and meetings to support HR initiatives, such as learning & development sessions, focus groups, or employee engagement activities.
- Support HR with behind-the-scenes processes and systems, including data input and simple tech-related administration.
- Help deliver company initiatives that enhance employee experience and wellbeing.
Skills & Experience
- Demonstrable experience of office management/ coordination activity and HR administration
- Strong organisational skills; meticulous, process-driven, and able to manage multiple priorities.
- Adaptable and resourceful, with a proactive “no task too small” approach.
- Excellent communication and interpersonal skills, with a professional yet approachable manner.
- Discreet and able to handle sensitive information with complete confidentiality.
- Confident using Microsoft Office (Word, Excel, PowerPoint, Outlook).
Role Structure & Benefits
- This role is based in our Battersea office 5 days a week
- Private health insurance.
- Contributory pension scheme.
- Annual discretionary bonus scheme.
- Enhanced maternity leave.
- Individual training budget.
- Cycle to work scheme.
