School Registrar

River & Hill Campuses /
All School Administration – Operations /
Full Time
Riverdale Country School is a PK - 12 independent day school in New York City that combines both traditional and innovative practices to provide an excellent Liberal Arts learning environment. Through our guiding principles - developing minds, building character, inspiring commitment and creating community - we aim to shape imaginative and disciplined individuals who will change global and local communities for the good.

The Registrar is a position whose duties include the maintenance of academic records and collaboration with the Admissions, College Office, Summer Programs, Finance Office and Administration of each division of the school as it pertains to those records. They are responsible for overseeing policies and procedures relating to attendance records, grades, transfers, transcript information, schedules, as well as the archival and access to those records. This position works with the Academic Dean, Divisional Academic Administration, the Director of Technology and the Associate Director of Administrative Systems to collaboratively manage the academic database to accurately reflect that data, and generates all official school documents. The Registrar assists students and faculty with logistical tasks, liaises with the college office, and is a strategic partner in all project work as our systems and records change and evolve. The registrar is the primary point of contact for all SIS student-related reporting duties, internal transcript and grade requests, schedule adjustments, and the publication or restriction of this information. As an employee of a mission-based educational institution, this position is expected to embrace their role as an educator and participate in school life to help foster community. 

The Registrar will work largely in our Student Information System (currently Veracross). Experience with and understanding of complex information systems is a must-have for this role. Some specific duties include:

Registrar Responsibilities

    • Manages all data entry and publishing processes around school academic documents , communicating timelines, clear documentation, and timely updates to faculty and administrators, and responding constructively to divisional assessment changes as needs evolve.
    • Ensures that all divisional academic schedules (students, teachers, and rooms) are accurate, entered and curated in a timely manner, and maintained thoughtfully with an eye for detail and long term data health. 
    • Setting up new academic year and summer session programs, including creation of all new courses, classes, and other programs. Maintains and manages transitions between grading periods and academic years.
    • Supporting faculty in the entry of student progress narratives and grades for all school formal/summative assessments.
    • Partnering with the HR department to ensure all SIS-based employee records are accurate and synchronized between the SIS and HR systems.
    • Partnering with Admissions/Enrollment and Business Offices to ensure all student records are maintained accurately around enrollment and withdrawal.
    • Partners with the Technology Department to ensure records are maintained accurately to inform other data systems as school needs evolve.

Exmissions and Placement Responsibilities

    • Liaising with outside institutions, including colleges, summer and semester study programs, and other PK-12 schools as it pertains to enrolled and former student academic records.
    • Collaborating with the college office in the preparation of materials for all student exmissions applications.
    • Auditing student transcripts to ensure satisfaction of graduation requirements and accuracy of reporting.
    • Administrative Skills
    • Analyzing and revising logistical processes to improve efficiency and data accuracy
    • Documenting workflows for internal use.
    • Managing, summarizing and querying data in spreadsheets, database management systems, and other applications, such as MS Excel and Google Sheets.
    • Working in word processing programs, presentation applications, etc. like Google Workspace applications.
    • Writing clearly and concisely to communicate technical or procedural information to wide audiences.
    • Managing schoolwide academic document repositories such as historical transcript records.
    • Maintains a working knowledge of policies and procedures of the whole school and of the three divisions.
    • Stays apprised of best practice as they pertain to the systems and processes under this position’s purview.

The ideal candidate for this position:

    • Has worked as a registrar in an academic institution, or in a similar role that requires the management of complex information in a database, for at least three years.
    • Has experience analyzing and improving existing data, systems, and workflows.
    • Demonstrates an interest in, and the ability to, learn new skills and systematically solve novel problems.
    • Communicates clearly and collaborates effectively with coworkers.
    • Enjoys working with a cross-section of community members. Students, parents, faculty, administrative staff, and alumni each rely on the registrar for different things.
    • Appreciates the school’s mission and learning objectives, and the importance of customizing students’ academic programs while maintaining academic requirements and standards.
    • Has a strong command of data manipulation and management independent of platform.
    • Understands how data impacts various departments across the whole school, and the many ways that data is used by the institution.
    • Is motivated to take ownership of projects and optimize efficiency to benefit their institution.
    • Is proficient in word processing, spreadsheet manipulation, and is comfortable quickly learning and teaching standard office tasks.
Riverdale is an Equal Opportunity Employer and complies with all federal, state, and local laws which prohibit discrimination in employment on the basis of race, color, religion, sex, gender, gender identity or expression, sexual orientation, age, national and ethnic origin, alienage or citizenship status, marital or partnership status, caregiver status, predisposing genetic characteristics, disability, active military or veteran status, actual or perceived status as a victim of domestic violence, or any other basis protected by applicable law.