Executive Assistant

Irvine, CA /
Corporate – Corporate /
Full Time
Summary
 
The Executive Assistant will be responsible for providing administrative support to the General Counsel (“GC”), Associate General Counsels and Paralegal team. More than that, the Executive Assistant will become the right hand of the Executive, taking away as many tasks from them as possible to ensure efficiency and productivity.
 
This position will be responsible for performing a number of administrative duties including, but not limited to: management of a contract management database, coordination and payment of invoices, coordinating schedules, meetings, travel, expenses, etc.  The Executive Assistant will possess excellent written and verbal communication skills, exercise mature and professional judgment, and have outstanding time management skills.
 
Essential Duties and Responsibilities 
 
Handles all administrative and clerical duties to ensure the smooth operation of the GC’s office.
Maintains strict level of complete confidentiality with a high volume of confidential information
Manages, coordinates and maintains contract management database
Coordinates and tracks the approval and payment of legal invoices and monthly accruals  
Coordinates, schedules, meetings, agendas, travel, expense reporting, etc.
Organizes and maintains file systems, correspondence, and other records (paper and electronic as required).
Team communications – keeping the team informed and up to date.
Composes spreadsheets, presentation materials and internal/external correspondence.
Provides support during events and meetings.
Close collaboration with the office of the CEO and its Chief of Staff
 
 
Qualifications
 
Education and/or Experience
Bachelor’s degree or equivalent experience required
6+ years of experience in an administrative role preferably in the tech industry
A strong understanding of general corporate matters and duties are essential;
Advanced Microsoft Office skills, with an ability to become familiar with Company and/or task specific programs and software;
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;
Highly organized and able to prioritize under pressure;
Positive attitude and strong business acumen;
Ability to multi-task in a fast-paced environment and anticipate last minute changes
 
Competency
To perform the job successfully, an individual should demonstrate the following competencies:
 
Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Follows through on commitments; Maintains professionalism and confidentiality.
Planning/Organizing – Needs to be able to multi-task constantly.
Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and asks for clarification when needed; Responds well to questions.
Written Communication – Needs to be clear, precise and to the point.
Quality – Demonstrates accuracy and thoroughness consistently.
 
This is where you’ll work:
Department: Corporate
Location: Irvine
Rivian is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Rivian is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Rivian are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Rivian will not tolerate discrimination or harassment based on any of these characteristics. Rivian encourages applicants of all ages.