Office Administrator EMEA

(Europe) UK, France, Switzerland, Denmark, Germany /
Management – CoS Staff /
/ Hybrid
As an office administrator, you will be the first point of contact for our company. Duties include offering administrative support to the EMEA region. Ideally the role is based in our EMEA HQ in Cambridge, UK. You will also coordinate front-desk activities and manage the onsite needs of the Cambridge office. 


    • As a office admin, you will own or participate in the following: 
    • Help onboard new hires by collaborating with IT to set up equipment, accounts, seating arrangements, and network.
    • Manage purchasing and maintain stock of office supplies and break room snacks
    • Assisting with shipping and receiving, office renovations and coordination with Property lessor and Property management teams
    • Greet external partners and direct them to the appropriate room or person.
    • Help maintain employee directory for the EMEA region
    • Manage onsite lunch program, happy hours, special events to promote a positive office culture
    • Coordinate some meetings between different sites
    • Organize and run regular cross-site team meet-ups
    • Assist staff with booking travel where necessary
    • Support recruiting efforts in the EMEA region with scheduling, sourcing, and following up on interviews and candidates, and managing visa grants and approvals with UKVI.
    • Work closely with our outsourced Finance/HR company to support our team across Europe, including providing feedback on HR requests, processing of expenses and benefits.
    • Work with the site leadership to ensure we are compliant to all the necessary first aid, fire safety and policy requirements and ensure we have best-in-class support for our team on workstation adjustments.


    • Positive and friendly attitude
    • Enjoy the fast moving pace of a start-up and be flexible with change. Excellent skills in problem solving, written and verbal communication, excellent organization skills
    • Be a self-starter, able to multitask effectively, and be able to 'look ahead' to head off potential future problems
    • Be a strong communicator, ability to work well in a team and be productive under pressure.
    • Ability to multi-task and has time management
    • Professional attitude and ability to be resourceful and proactive when issues arise
Bachelor's Degree; previous administrative or Office Management experience is a plus