Finance Operations Manager
Manila
Operations – Finance & Legal /
Full-time Permanent /
Hybrid
SafetyCulture is an Australian-based, international tech scale-up. We create SaaS solutions that empower front line workers to drive operational excellence and take ownership of their safety and wellbeing.
The SC app was launched in 2012 to solve a global problem. Reduce workplace injuries and help frontline workers get home safely to their families. Fast forward 7 years, and we have hundreds of thousands of workers in over 150 countries using our platform, conducting millions of inspections every month. We’re excited to have a largely untapped global market and ambitious goals to reach 100 million workers. We’re looking for talented and mission-driven people to drive that growth.
What you'll be doing
- 1. Compliance and Coordination
- Act as the primary contact for Finance, Legal, and Operations teams in both the Philippines and Australia.
- Monitor and ensure timely renewal of business permits and compliance with local government requirements.
- Coordinate with Finance to ensure accurate and timely payment of taxes and other statutory obligations.
- Create payroll bank accounts for new hires and submit bi-monthly payroll reports to Finance for processing.
- Oversee accurate processing of government-mandated benefits (SSS, PhilHealth, Pag-IBIG), loans, Certificates of Employment (COEs), and other required documentation. This includes preparing the Separation Agreement for Loans documentation.
- Review and approve payroll reports, back pay computations for separated employees, and related payment requests. This includes sending the QuitClaim and BIR 2316 / Income Tax Return.
- Own the leave, timekeeping, and expense audits.
- Prepare the Release and Acknowledgement of Maternity Benefit.
- Prepare and compute the 13-month pay.
- Prepare and compute the sick leave conversion.
- Review and approve key financial transactions, including OPEX and CAPEX items, Coupa payments, and vendor invoices.
- Collaborate with Finance on reporting requirements for HMO, group life insurance, and accident insurance coverage.
- Co-own the Manila Workplace Experience (WX) budget with the Director of Workplace Experience.
- Review and manage vendor contracts and ensure adherence to agreed terms and service levels.
- Support Manila-based employee travel requests, including preparation of visa letters, facilitation of cash advances, and related arrangements.
- Provide assistance for company events, operational needs, and special projects as required.
- Act as Company Treasurer and member of the Board of Directors for the Manila entity.
- Review, sign, and update corporate details for SEC registration, business permits, and other local government unit (LGU) requirements.
- Oversee timely renewal and compliance with all regulatory permits and licenses.
- Liaise with Legal and Finance teams to ensure corporate documents and records are accurate and updated.
2. Payroll and Employee Benefits
3. Financial Processes and Approvals
4. Budget and Vendor Management
5. Employee Support and Travel Coordination
6. Corporate and Statutory Compliance
About you
- High level, hands-on management of the payroll cycle, including accurate computation of government-mandated benefits
- Proven experience in financial operations, including managing budgets, reviewing OPEX/CAPEX, and overseeing vendor management process from contract review to invoice payment.
- Demonstrable experience managing corporate compliance requirements, and supporting corporate secretarial duties.
- A proactive and independent self-starter taking full ownership of deadlines and outcomes.
- Excellent cross-cultural communication skills, with the ability to act as a trusted and effective liaison between local employees and international Finance, Legal, and Operations teams.
Location
We are located on the 27th Floor SM Aura Office Tower, 26th Street corner McKinley Parkway, Bonifacio Global City, Taguig City. Situated in the heart of the premier business district of Manila, a variety of malls, restaurants, cafes, and fast food joints are easily accessible and within walking distance from our office.
The Company
SafetyCulture is a customer and product-driven company with an ambitious mission: empower front line workers to drive operational excellence and take ownership of their safety and wellbeing. The company started in Townsville, our HQ is in Sydney, and we have offices in Kansas City, Manchester, Amsterdam and Manila.
Our first product, the SC app, is a mobile platform that helps teams around the world carry out inspections and spot issues quickly and easily. The knock-on effects are huge: by surfacing exactly what matters, people in teams can act to improve their business, raising their game, again and again. From boutique hotels to space exploration companies, millions are discovering the positive impact this app can have on their teams and performance every day. Today there are more than 25,000 companies that pay for our products, carrying out millions of inspections per month.
This is an exciting time in SafetyCulture’s history. We now have roughly 400 mission-obsessed people driving outcomes for our customers. We have a strong senior leadership team with experience taking start-ups through the critical scale-up phase. We’ve raised more than $150 million in funding, which will be used to evolve the product into an alerts platform for distributed teams, and expansion into insurance, sensors and IoT, and telematics for fleets. The goal is to have 100 million people using our products every day.
At SafetyCulture, we respect and appreciate what makes each of our team members different in terms of gender, age, ethnicity, religion, disability or sexual orientation. We unite to support one another as allies and we take deliberate steps to ensure that our people feel like they belong and can thrive at work each day.
