Program Administrative Assistant
Calgary, AB
Academic – School of Construction /
AUPE Temporary Salary /
Hybrid
SAIT’s School of Construction is committed to working with industry to ensure students are learning — and leading — using the latest technology, tools and practices. We provide students with the foundations to build a rewarding career in one of the largest sectors of the Canadian economy – the construction industry.
The Opportunity
Reporting to the Manger, Support Services, this position is temporary full-time salaried. You are responsible for providing administrative support to the Academic Chairs of apprenticeship and diploma programs. As a Program Administrative Assistant, you will have the opportunity to collaborate with other administrative team members.
If you enjoy being the face of the organization, independently overseeing operational support and have strong problem-solving skills, apply today and look forward to positively contributing to the SAIT team.
*Please note this is a temporary salaried position eligible for benefits
The Role
- Respond to information requests from students, staff and general public
- Assist and work collaboratively with Academic Chairs and faculty on administrative tasks
- Meet with students who have inquiries or issues to determine next steps
- Track instructor hours and maintain tracking database
- Enter and prepare load verification for instructors
- Process forms, claims and substitutions
- Assist with booking travel and reconciling visa statements
- Event planning including booking venues and ordering catering
- Liaison with other departments at SAIT as required
- Taking minutes at team meetings and program advisory committee meetings
- Contribute to the effective operation of the school by performing cover-off reception and administrative duties when needed
- Other duties as needed
Qualifications
- Minimum high school diploma or office administration diploma/certificate, supplemented with at least 2 years office experience is required
- An equivalent combination of experience and education may be considered
- Highly prefer work experience in a post-secondary environment
- Strong ability to work independently and make sound decisions or recommendations with limited direction
- Highly customer service focused, willing to assist others and achieve team goals
- Exceptional verbal and written communication skills, and ability to build positive work relationships
- Excellent multi-tasking and organizational skills; flexible and able to manage changes on short notice
- Committed to quality and meeting deadlines, with a keen eye for accuracy and developing process improvements
- Intermediate to advanced level proficiency in Word, Excel, PowerPoint, Visio and Outlook. Microsoft Office Specialist (MOS) Certification would be an asset
- Working knowledge of BANNER, SOLAR, DCU, ATOMS, and learning management systems is an asset
Job Classification: Administrative Assistant I - A5903
Salary Range: $46,113.60 - $56,825.60
Hours per week: 40 hours
Position End Date: July 31, 2025
Posting End Date: July 29, 2024
About SAIT
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
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